Executive Assistant Jobs

About The Position

Requirements

• High school diploma or GED required
• Minimum of 7 years of experience in administrative, executive assistant, or office management roles.
• Strong proficiency in Microsoft Word, Excel, and Outlook.
• Exceptional grammar, editing, and written communication skills.
• Excellent communication skills and professional phone etiquette.
• Demonstrated ability to handle sensitive information with discretion.
• Strong organizational and time-management skills with attention to detail.
• Familiarity with principles and practices of office management and organization.

Nice To Haves

• Bachelor's degree preferred.
• General knowledge of commercial real estate, brokerage, development, multifamily, and hospitality industries preferred.

Responsibilities

• Manage and maintain Outlook calendar, coordinating internal and external meetings.
• Prepare, draft, and proofread various documents, including invoices, reports, memos, letters, financial statements, and legal filings.
• Answer, screen, and direct incoming phone calls in a professional manner.
• Set up and coordinate meetings, conferences, and appointments with clients, vendors, and visitors.
• Manage ongoing living task list with necessary updates and removals and ensure follow-up when required.
• Perform general clerical duties, including copying, scanning, faxing, mailing, and filing.
• File and retrieve organizational documents, records, and reports.
• Compile, transcribe, and distribute minutes of meetings.
• Make complex travel arrangements and compose detailed itineraries for both corporate and personal travel, including multi-leg trips and international travel.
• Assist with the overall maintenance and organization of the office intermittently when required.
• Provide administrative and logistical support for Board of Directors and committee meetings, including scheduling, document preparation, and meeting coordination.
• Handle sensitive financial matters, banking activities and confidential legal filings.
• Coordinate personal errands and household-related tasks, including vendor management, household scheduling, and related duties.
• Maintain strict confidentiality in all aspects of client, staff, agency, and personal information.
• Perform other duties as assigned.