Executive Assistent to the CEO & Office Manager
About The Position
Nimble is seeking a highly organized, proactive, and discreet Executive Assistant to the CEO who will provide high-level executive and personal support while overseeing day-to-day office management. This hands-on, high-trust role calls for strong judgment, organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced startup environment. The role manages the CEO’s calendar, meetings, travel, and priorities; handles confidential information; supports personal and administrative matters; and serves as a trusted point of contact for stakeholders. It also owns office operations, vendor and facilities coordination, onboarding experience, office policies and budget collaboration, and employee experience initiatives such as events, offsites, and team-building activities. Flexibility and responsiveness are expected, including occasional availability outside standard business hours for urgent matters. Nimble describes itself as a company leading the AI web search category. Its products provide businesses with programmatic access to the web for AI agents. The company says it has raised over $70 million and serves hundreds of enterprise customers.
Requirements
- At least 3 years of experience as an Executive Assistant, preferably supporting a senior executive or CEO.
- Exceptional organizational and time-management skills.
- High level of discretion, maturity, and judgment.
- Strong communication and interpersonal skills.
- Proactive, hands-on approach with the ability to anticipate needs and solve problems independently.
- Comfort managing both executive priorities and operational details.
- Ability to work in a fast-paced, dynamic startup environment.
- Strong attention to detail and a can-do attitude.
Responsibilities
- Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities.
- Handle sensitive and confidential information with discretion.
- Support the CEO with personal and administrative matters, including coordinating with personal staff and service providers.
- Act as a trusted gatekeeper and point of contact for internal and external stakeholders.
- Anticipate needs, identify priorities, and proactively resolve issues.
- Own day-to-day office operations and the overall office experience.
- Create a welcoming, collaborative office environment and help build office culture.
- Manage office vendors, suppliers, facilities, and service providers.
- Keep the office organized, functional, and welcoming for employees and guests.
- Provide a smooth onboarding experience for new team members.
- Collaborate with HR to update and maintain office policies.
- Collaborate on the US office Operations budget and ensure efficient use of resources.
- Manage agendas, travel arrangements, and appointments for management.
- Plan and execute company events, offsites, SKOs, holiday celebrations, and team-building activities.
- Foster a positive and engaging office culture through employee wellbeing and workplace experience programs.
- Be occasionally available outside standard business hours, including evenings and weekends, for urgent matters.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
