Executive Assistant

University of Pittsburgh•Oakland, PA

17d

About The Position

The Executive Assistant to the Vice Chancellor and Chief Information Officer (CIO) serves as the primary point of contact for the Office of the CIO. The role manages correspondence, projects, and scheduling; prepares materials; and supports the CIO’s work with University committees and external organizations. It helps ensure smooth day-to-day operations while coordinating with Pitt Digital leadership to gather and follow up on critical information. Scheduling and management of the CIO’s calendar are the key emphasis. The position requires independence, initiative, and sound judgment when handling sensitive issues with professionalism and discretion. The successful candidate anticipates needs, solves problems proactively, and represents the CIO effectively across the University and with external partners.

Requirements

Four to five years of experience in an executive support role is preferred, ideally in a fast-paced or complex environment.
Strong project management skills and the ability to balance detail with big-picture priorities.
Comfort with technology terms and concepts in support of a CIO and technology leadership.
Commitment to confidentiality and discretion.
Advanced skills in Microsoft Office, including Word, Excel, PowerPoint, and Teams, and document imaging.
Ability to work independently, show initiative, and exercise sound judgment.
Ability to anticipate needs, solve problems proactively, adapt to shifting priorities, and perform calmly under pressure.
Ability to build relationships and represent the CIO professionally with diplomacy.

Nice To Haves

Executive support experience in a fast-paced or complex environment.

Responsibilities

Manage complex calendars, prioritize competing demands, and follow through on commitments.
Communicate effectively and draft and edit high-quality correspondence, reports, and presentations.
Anticipate needs and exercise discretion in handling confidential and sensitive information.
Build strong relationships and represent the CIO with diplomacy and professionalism.
Use Microsoft Office (Word, Excel, PowerPoint, Teams) and document imaging; learn new software and digital platforms quickly.
Adapt to shifting priorities and perform calmly under pressure.
Lead tasks and projects with initiative and influence, even without formal authority.
Manage correspondence, projects, and scheduling for the Office of the CIO.
Prepare materials and support the CIO’s work with University committees and external organizations.
Coordinate with Pitt Digital leadership to gather and follow up on critical information.