Executive Assistant Business Partner
About The Position
PayPal is seeking an Executive Assistant Business Partner to support the VP leading its Enterprise Systems and Employee Technology organization, which is building an AI-native enterprise across finance, HR, legal, sales, and IT. This is a strategic partner role supporting a fast-moving, data-driven technology executive with a broad, matrixed portfolio—not simply a scheduling role. The successful candidate will understand the organization’s priorities, manage the executive’s calendar independently, and use judgment about when to involve the executive. The role serves as an operational right hand across a wide range of stakeholders, including internal leaders and major technology vendors. It requires familiarity with IT and enterprise systems, discretion with sensitive information, and proactive support that keeps the executive prepared and ensures follow-ups, decisions, and actions are tracked. The position is based in San Jose, California. PayPal’s hybrid model provides three days in the office and two days at the employee’s choice of the PayPal office or home workspace for the majority of employees. Travel is listed as 0%. The stated hourly pay range for the San Jose location is $34.37–$49.18. Additional compensation may include an annual performance bonus or other incentive compensation, as applicable.
Requirements
- At least 3 years of relevant work experience.
- Excellent calendar, travel, and inbox management skills in a constantly changing environment.
- Strong written and verbal communication skills and the judgment to represent a senior executive well.
- High discretion when handling confidential information.
- Fluency with Microsoft 365 and Outlook, SharePoint, Google Workspace, Slack, and collaboration tools.
- Comfort with a fast, candid, data-driven operating style and a proactive approach.
Nice To Haves
- 8 or more years as an executive assistant, including direct support of senior executives or technology leaders in large, global organizations.
- Prior experience supporting a CIO, CTO, or senior technology executive, or working within a technology organization.
- Working familiarity with IT and enterprise systems such as SAP, Salesforce, ServiceNow, or Workday, and with enterprise technology terminology.
- Experience in executive operations or a strategic administrative business-partner role in a large, matrixed technology or financial-services company.
- Fintech or payments industry background.
- Experience supporting executives who work with major technology vendors and system integrators.
- Exposure to AI tools for scheduling, notes, and productivity.
Responsibilities
- Own and defend the executive’s calendar, making timely trade-off decisions about priorities, conflicts, and travel.
- Serve as a trusted gatekeeper and first point of contact for internal and external stakeholders, including the executive leadership team and major technology vendors.
- Prepare the executive for meetings and track follow-ups, decisions, and actions.
- Use familiarity with IT and enterprise systems to understand organizational context, stakeholder importance, urgency, and meeting purpose.
- Handle confidential and sensitive information with discretion.
- Manage the executive’s calendar and daily work, with some instruction from others.
- Perform administrative duties including travel arrangements, expenses, department distribution lists, purchase orders, and ordering supplies according to standard procedures and practices.
- Engage and collaborate with the immediate team and internal partners.
- May act as the executive’s delegate when reviewing and approving expense reports.
- Proactively identify opportunities to increase efficiency and improve processes, anticipating the needs of the executive and team.
- Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.
Benefits
- Generous paid time off.
- Healthcare coverage for employees and their families.
- Resources to support financial security and mental health.
- Flexible, balanced work culture and choice-based programs supporting physical, emotional, and financial wellbeing.
- Potential annual performance bonus or other incentive compensation, as applicable.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
