Executive Business Partner

FalconX•New York City, NY

17h•Hybrid

About The Position

FalconX is seeking an Executive Business Partner to work closely with its Founder & CEO. The role combines executive support with the business understanding and judgment needed to align the CEO’s time, attention, and daily activities with company priorities. The position owns complex calendar management, travel, meeting preparation, communications, and day-to-day administration, while building an understanding of the business, key relationships, and leadership priorities to anticipate needs and navigate competing requests. The Executive Business Partner will provide precise, proactive support in a fast-moving environment, make thoughtful decisions with appropriate independence, and help ensure the CEO is prepared for meetings and commitments. The role is based in the New York office, with an expectation of working there 3–4 days per week.

Requirements

At least 5 years of executive support experience, including supporting C-level leaders in a fast-moving or high-growth environment.
Demonstrated excellence in complex calendar management, executive travel, meeting preparation, and administrative execution.
Strong business curiosity and the ability to quickly understand company priorities, operating context, and key relationships.
Sound judgment and confidence navigating competing demands, making practical trade-offs, and knowing when to seek direction.
Exceptional attention to detail, discretion, and care when handling sensitive information.
Clear written and verbal communication, executive presence, and the ability to build trust across levels and functions.
A proactive, resourceful approach, including anticipating needs, taking ownership, and following through without repeated prompting.
Comfort using technology and improving workflows to deliver reliable executive support.
Ability to work from the New York office 3–4 days per week.

Responsibilities

Proactively manage the CEO’s calendar across time zones, resolve conflicts, evaluate requests against agreed priorities, and protect time for preparation, focused work, and important relationships.
Prepare the CEO for meetings by gathering agendas, pre-reads, background information, and presentation inputs; coordinate board, client, partner, and leadership meeting materials and logistics.
Triage incoming requests, draft correspondence, coordinate timely responses on the CEO’s behalf, capture decisions and action items from select meetings, follow up with owners, and flag at-risk commitments.
Manage domestic and international travel itineraries, accommodations, transportation, and related logistics; anticipate disruptions and handle changes promptly.
Manage expenses, coordinate vendor invoices, maintain organized and confidential records, and create systems to simplify recurring work and reduce avoidable last-minute requests.
Use knowledge of CEO priorities, initiatives, stakeholders, and dependencies to recommend what to prioritize, defer, or redirect, and identify issues that require escalation.
Build relationships across teams and help information reach the right people; partner with Workplace, People, and IT on relevant office, vendor, and onboarding coordination.
Organize executive meetings, offsites, and visits, coordinating logistics, communications, and materials with relevant teams.
Work from the New York office 3–4 days per week.