Executive Business Partner

FalconX•New York, NY

1d•$140,000 - $178,000•Hybrid

About The Position

FalconX is seeking an Executive Business Partner to work closely with its Founder & CEO. The role combines high-quality executive support with business understanding and judgment to keep the CEO’s time, attention, and daily activities aligned with company priorities. The position owns complex calendar management, travel, meeting preparation, communication, and day-to-day administration. The Executive Business Partner is expected to develop a strong understanding of the business, important relationships, and leadership priorities, and use that context to anticipate needs and make thoughtful decisions. The role works from FalconX’s New York office 3–4 days per week.

Requirements

At least 5 years of executive support experience, including support for C-level leaders in a fast-moving or high-growth environment.
Demonstrated excellence in complex calendar management, executive travel, meeting preparation, and administrative execution.
Strong business curiosity and the ability to quickly understand company priorities, operating context, and key relationships.
Sound judgment and confidence navigating competing demands, making practical trade-offs, and knowing when to seek direction.
Exceptional attention to detail, discretion, and care when handling sensitive information.
Clear written and verbal communication, executive presence, and the ability to build trust across levels and functions.
A proactive, resourceful approach, including anticipating needs, taking ownership, and following through without repeated prompting.
Comfort using technology and improving workflows to provide reliable executive support.
Ability to work from the New York office 3–4 days per week.

Responsibilities

Proactively manage the CEO’s calendar across time zones, resolve conflicts, assess requests against priorities, and protect time for preparation, focused work, and important relationships.
Prepare the CEO for meetings by gathering agendas, pre-reads, background information, and presentation inputs; coordinate board, client, partner, and leadership meetings.
Triage incoming requests, draft correspondence, coordinate timely responses, capture decisions and action items from select meetings, follow up with owners, and flag at-risk commitments.
Coordinate domestic and international travel, including itineraries, accommodations, transportation, and logistics; anticipate disruptions and manage changes.
Manage expenses, coordinate vendor invoices, maintain organized confidential records, and build systems that streamline recurring administrative work.
Apply knowledge of the CEO’s priorities, initiatives, stakeholders, and dependencies to recommend what to prioritize, defer, or redirect and identify issues requiring escalation.
Build relationships across teams and serve as a trusted presence in the New York office; partner with Workplace, People, and IT on office, vendor, and onboarding coordination.
Organize executive meetings, offsites, and visits, coordinating logistics, communications, and materials with relevant teams.