HR Executive Assistant

State of Nebraska•Lincoln, NE

1d•$22 - $32•Onsite

About The Position

The Nebraska Department of Health and Human Services (DHHS) is seeking a highly organized, service-oriented professional to join its Human Resources Leadership Team in Lincoln. The HR Executive Assistant serves as a trusted partner to HR leadership, providing high-level administrative, operational, and strategic support for HR programs and services across the agency. The role supports employees, managers, and stakeholders; oversees the HR budget and related fiscal processes; manages the HR Monday.com dashboard for tracking priorities, projects, and performance metrics; and coordinates communication and follow-through on department initiatives. The position is located on-site at the Nebraska State Office Building in Lincoln. The hourly salary range is $21.702–$31.992. Pay may be commensurate with education and/or experience within fiscal constraints, if approved.

Requirements

Associate degree in public or business administration, accounting, or a discipline related to the assigned work.
One year of experience in administrative, business management, or technical support work, including collecting and interpreting statistical, financial, program, or administrative data, or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.
Experience must include at least one of the following: managing projects, programs, budgets, or operational processes; collecting, analyzing, tracking, and reporting financial, workforce, programmatic, or administrative data; coordinating executive-level meetings, communications, and organizational priorities; or maintaining confidential records and handling sensitive personnel information.
Advanced proficiency with Microsoft 365 applications, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
Knowledge of human resources and administrative principles and practices; personnel policies, procedures, and records management; customer service and employee support; budget and project coordination; data reporting and dashboard management; computer and communication systems; and applicable federal and state laws and regulations.
Skill in organizing and prioritizing work; providing responsive professional service; maintaining confidential information; managing projects, budgets, and competing priorities; using Microsoft 365, HR systems, and project management tools; analyzing data and preparing reports; and coordinating meetings, communications, and initiatives.
Ability to communicate effectively with employees, managers, applicants, and stakeholders; foster positive working relationships; maintain confidentiality and professionalism; interpret and apply policies, procedures, and regulations; manage multiple priorities and deadlines; analyze and present information; solve problems; and support leadership decision-making through reporting and coordination.

Nice To Haves

Three or more years of experience providing executive, administrative, HR, project, or operational support in a complex organization.
Experience with human resources programs, budget tracking, project management systems such as Monday.com, and developing reports or dashboards for leadership.
Experience with OnBase, Workday, virtual meeting platforms, and supporting executive leadership teams is highly desirable.

Responsibilities

Provide administrative, operational, and strategic support to the HR Leadership Team; coordinate leadership initiatives, prepare briefing materials, track strategic goals, and follow through on action items and decisions.
Coordinate and monitor HR programs, projects, and initiatives, including recruitment, employee engagement, workforce development, recognition programs, policy implementation, strategic workforce planning, and organizational change efforts.
Track project milestones and timelines, coordinate resources, and provide updates to leadership.
Manage and maintain the Human Resources Monday.com dashboard, monitoring workflows, project statuses, key performance indicators, recruitment metrics, and departmental priorities.
Develop reports, identify trends, and provide actionable information to leadership to support decision-making and accountability.
Oversee and monitor the Human Resources budget and related fiscal processes, including tracking expenditures, reconciling budget activity, coordinating purchasing and payment requests, maintaining financial records, and preparing reports and projections.
Manage calendars, coordinate meetings and events, prepare agendas and presentations, develop correspondence, document action items, and monitor follow-up activities for HR leadership.
Maintain official personnel, fiscal, and administrative records in accordance with state and federal requirements, agency policies, and records retention standards.
Handle confidential, sensitive, and protected information with sound judgment.
Identify and implement opportunities to improve processes, efficiency, communication, service delivery, employee experience, and HR operations.