Executive Assistant

Walters Hospitality•Hickory Creek, TX

17d•$75,000 - $95,000•Hybrid

About The Position

The Executive Assistant to the CEO supports the CEO first and the executive leadership team (ELT) as a whole. The role handles administrative work for leaders across the company, keeping calendars, travel, meetings, projects, and company administration organized so leaders can focus on their priorities. It is not a decision-making role; the focus is ensuring commitments and routine work do not fall through the cracks. The position also supports leadership communications, company events, culture and engagement, and the adoption of AI tools to draft, summarize, organize, and streamline recurring work. The successful candidate is growth-minded, technology-literate, discreet, dependable, and able to build trust with people at every level. This is a full-time, hybrid position based in the Denton, Texas area. The employee works from the corporate office, The Olana in Hickory Creek, approximately two days per week, with remote work available on other days. Travel to venues in the DFW market is as needed, with quarterly travel expected for board meetings, the annual Summit, and other company events.

Requirements

At least 5 years of experience supporting senior executives or leadership teams in an administrative, coordination, or operations role.
Proven ability to manage complex calendars, multi-stop travel, and competing priorities across several leaders.
Advanced proficiency in Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides.
Strong technology literacy, including working knowledge of AI tools, and demonstrated ability and drive to learn new platforms quickly.
Exceptional written and verbal communication skills and a polished, executive-ready presence.
Willingness to travel as needed, including alongside the CEO.
Must be eligible to work in the United States.
Must submit to and pass a background check.

Nice To Haves

Bachelor's degree in business, communications, or a related field is strongly preferred.
Experience drafting or coordinating internal communications.
Experience managing event logistics and vendors.

Responsibilities

Manage the CEO's calendar, protect time, resolve conflicts, and keep commitments on track.
Support leaders across departments with scheduling, meeting preparation, and follow-up.
Provide administrative support for cross-functional projects, tracking tasks, timelines, documentation, and follow-up.
Manage company administrative work to ensure routine items keep moving.
Plan and manage CEO travel, including trips alongside the CEO, and provide calendar and travel support to the COO.
Prepare agendas and board materials, coordinate monthly business review logistics, and track leadership meeting action items through completion.
Help distribute leadership messages to employees through the intranet, email, and team updates, on time and on brand.
Support planning for the annual Summit, round tables, and other company events, including logistics, budgets, food, and lunches.
Support culture and engagement by helping plan round tables, writing thank-you notes, and staying connected with employees.
Use AI tools to draft, summarize, organize, and streamline recurring work, and share effective practices with the team.