Assistant Business Manager (Supervisor Executive Assistant)
About The Position
The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses. This position is with the Oregon Occupational Safety and Health Division (Oregon OSHA). Oregon OSHA is responsible for assuring safe and healthful working conditions for Oregon workers through promulgation and enforcement of Occupational Safety and Health Regulations, and by providing education and consultation to employees and employers. This is a management service position and is not represented by a union.
Requirements
- Four years of staff-level experience providing administrative support to management.
- The experience must include technical or analytical duties in the management of program goals and objectives; performing program or project planning; preparing, monitoring, or controlling budgets; or performing research and providing analytical information and/or recommendations used in management decision making.
- Two years of this experience must have been performed in a supervisory or lead worker capacity.
- A bachelor's degree in Business Administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience but will not substitute for two years of supervisory or lead worker experience.
- Experience with directly supervising others; including planning, organizing, directing, staffing, and coordinating day-to-day activities
- Proven multi-tasking skills and the ability to successfully manage many projects with competing and varying deadlines at once
- Excellent verbal and written communication skills, including the ability to review the work of others with effective feedback skills
- Ability to prioritize workload to meet changing priorities and deadlines
- Experience processing requests for information, especially where a review of confidential information is required
- Demonstrated experience valuing diversity and promoting inclusion
Nice To Haves
- Preference may be given to individuals familiar with Oregon OSHA's complaint and inspection processes
Responsibilities
- Directly supervise seven staff who provide records management and citation-processing services.
- Assist the Administrative Services Manager in providing centralized support for the fiscal and business coordination, computer and data services, facilities management and records management activities for Oregon OSHA.
Benefits
- Rewarding work in a productive and creative environment
- Colleagues who are passionate about public service
- Work/life balance
- 11 paid holidays a year
- A competitive benefits package
- Advancement and learning opportunities that will help grow your career with the State of Oregon
- Possible eligibility for the Public Service Loan Forgiveness Program
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What This Job Offers
Job Type
Full-time
Career Level
Manager
