Senior Executive Assistant

Viz.ai

3d • $105,000 - $165,000 • Remote

About The Position

Viz.ai is seeking a Senior Executive Assistant to support three or more senior executives on a fast-moving leadership team. The role is remote in the United States and is strategic in scope, focused on protecting executive time, keeping commitments on track, and helping leaders operate effectively. Executives work across the United States and Israel and engage with the board, hospital leaders, and pharmaceutical partners. The assistant will partner closely with other Executive Assistants and the People Team.

The role includes managing complex and changing calendars; planning domestic and international travel; attending meetings to capture notes and action items and tracking follow-up; monitoring priorities, commitments, and deadlines; preparing materials with Google Suite; organizing executive offsites, leadership meetings, and team events; creating AI-powered workflows; and managing correspondence, expenses, research, and logistics. The position also requires discretion with confidential people and business matters, backing up other executives, and supporting People Team initiatives as needed.

Requirements

• At least 5 years of experience supporting more than one C-level executive or VP, preferably in SaaS or healthcare.
• Proven ability to manage complex calendars, travel, and priorities for multiple executives simultaneously.
• Daily AI fluency, including use of tools such as Claude and ChatGPT to streamline workflows and continued learning as the tools evolve.
• Strong Google Suite skills.
• Excellent written and verbal communication skills.
• Experience working with global, remote teams.
• Sound judgment when handling confidential information.
• Flexible hours may be needed to cover U.S. and Israel time zones.

Nice To Haves

• Slack and Brex experience.
• Experience planning executive offsites and leadership events.
• Experience building or documenting workflows and automations for an executive team.

Responsibilities

• Manage complex, frequently changing calendars and make scheduling decisions based on executive priorities.
• Plan domestic and international travel, including trips to hospitals, partners, and life science customers.
• Attend executive meetings, capture notes and action items, and follow up until they are completed.
• Track executive priorities, commitments, and deadlines across the business, and flag risks proactively.
• Prepare executive materials, presentations, and memos using Google Suite, including Docs, Sheets, and Slides.
• Design and help run executive offsites, leadership meetings, and team events.
• Build AI-powered workflows for tasks such as meeting summaries, briefs, and follow-up tracking, and share effective approaches with other Executive Assistants.
• Manage correspondence, expenses, research, and logistics.
• Handle confidential information, including sensitive people and business matters, with discretion.
• Back up other executives and support People Team initiatives as needed.

Benefits

• Competitive cash compensation and equity.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• 401(k).
• Generous vacation.
• Additional benefits for full-time employees.
• For employees in Israel: performance-based bonuses, a Cibus meal allowance, and meals at the office.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed