Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• Bachelor’s degree with a minimum of three years of experience, or a minimum of seven years of experience.
• Demonstrated experience providing administrative or executive support.
• Experience coordinating calendars, meetings, travel, correspondence, and executive documentation.
• Strong organizational, communication, and follow-up skills.
• Ability to manage multiple priorities and maintain accuracy in a fast-paced professional environment.
• Ability to appropriately handle sensitive and confidential information.
• Active security clearance required.

Responsibilities

• Provide administrative and operational support to executive leadership.
• Manage executive calendars, schedules, appointments, and meeting coordination.
• Coordinate executive travel arrangements and related logistics.
• Prepare, organize, maintain, and manage executive correspondence and documentation while ensuring accuracy and confidentiality.
• Support executive projects by coordinating tasks, schedules, deliverables, and follow-up activities.
• Serve as a liaison between executives and internal and external stakeholders to facilitate effective and timely communication.
• Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, materials, and follow-up activities.
• Maintain high-quality administrative procedures and ensure adherence to applicable internal policies.
• Identify and support process improvements that enhance administrative efficiency and effectiveness.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) with company match
• Paid time off
• Paid holidays
• Short-term disability insurance
• Long-term disability insurance
• Employee Assistance Program (EAP)