Executive Assistant

Northwell•Village of New Hyde Park, NY

23h•$38 - $40•Onsite

About The Position

FlexStaff is hiring an experienced Executive Administrative Assistant for a client that represents securities firms, banks, and asset management companies. The role supports five managing directors and requires adaptability to different work styles. It is 100% onsite in the financial district. If the position becomes permanent, there may be an opportunity to work remotely one day per week. The schedule is a nine-hour workday with a one-hour lunch and a flexible start time, such as 8:30 a.m.–5:30 p.m. or 9:00 a.m.–6:00 p.m. Compensation is $39.50 per hour, with eligibility for overtime.

Requirements

A bachelor’s degree or at least three years of executive administrative support experience.
Demonstrated professionalism and confidentiality in all communications.
Ability to adapt to different work styles.
Excellent clerical, organizational, time-management, written communication, and verbal communication skills, with attention to detail and accuracy.

Responsibilities

Support five managing directors, adapting to their different work styles.
Maintain complex calendars and book and support travel arrangements.
Organize and coordinate member meetings, both virtual and in person, including maintaining rosters; drafting, proofreading, and distributing meeting materials; scheduling rooms and virtual meetings; ordering food; and maintaining attendance and building security lists.
Assist with planning, logistical coordination, and support for occasional events with members, regulators, and policymakers.
Prepare and manage timely submission of monthly expense reports, vendor work packages, and internal payment processes.
Establish and maintain effective, collaborative, and cooperative professional business relationships throughout the organization.