Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• 3+ years of experience in administrative support, scheduling, operations, or coordination roles
• Experience supporting teams within high-growth tech companies or venture capital/private equity firms highly preferred
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and shifting deadlines with confidence
• Proactive mindset with the ability to anticipate needs and solve problems independently
• Excellent communication skills and ability to collaborate with teams across an organization
• Comfortable operating in a fast-moving, ambiguous startup environment
• Strong judgment and discretion when handling sensitive information

Nice To Haves

• Great opportunity to join a ground-breaking company with marquee investors!
• Room to take on more as they scale!

Responsibilities

• Provide team administrative support by managing priorities, schedules, and operational needs
• Coordinate complex meetings across teams, time zones, and stakeholders, proactively managing scheduling conflicts and ensuring teams stay aligned
• Partner with technical teams to improve workflows, support planning efforts, and help create structure in a rapidly evolving environment.
• Act as a key point of coordination to ensure smooth communication and execution
• Assist with team meetings, planning sessions, offsites, and other organizational activities
• Identify opportunities to improve team processes, build scalable systems, and increase operational efficiency
• Jump in to support the broader organization and help teams operate at their best
• Assist with various administrative tasks and projects, as needed

Benefits

• bonus
• equity
• benefits