Executive Assistant, Full-time, Day Shift

Adventist Health • Montebello, CA

1d

About The Position

The Executive Assistant manages and coordinates the day-to-day operations of executives’ offices and oversees administrative responsibilities. The role represents the organization to internal and external constituencies, including public officials, legislators, regulatory agency representatives, healthcare executives, physicians, and clinical staff. The position is based at Adventist Health White Memorial Montebello, a 192-bed hospital with wound care, surgical, and laboratory services.

Requirements

• Hospital Fire and Life Safety (HLFS) certification is required.
• High school education/GED or equivalent is preferred.
• Associate’s/technical degree or equivalent combination of education and related experience is preferred.
• Five years of relevant experience is preferred.

Nice To Haves

• High school education/GED or equivalent.
• Associate’s/technical degree or equivalent combination of education and related experience.
• Five years of relevant experience.

Responsibilities

• Manage and prepare correspondence, agendas, minutes, and reports.
• Interact with dignitaries, board members, public officials, legislators, regulatory agency representatives, healthcare executives, physicians, and clinical staff.
• Manage heavy executive calendars.
• Oversee and perform clerical duties, including answering telephones, scheduling meetings and appointments, making travel arrangements, and maintaining files.
• Screen communications, such as mail and phone calls, as directed by the executive.
• Oversee special projects and events, including retreats, dinners, conferences, and presentations.
• Perform other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED