Personal Executive Assistant (BBS931)

Hire Overseas

5d•Remote

About The Position

The Personal Executive Assistant supports a founder and their family with personal administration, scheduling, household coordination, family logistics, and social events. The role begins with making and coordinating appointments and expands as trust is established. The assistant will use a shared repository of documented preferences and systems to carry out recurring tasks and is expected to take ownership proactively rather than wait for detailed instructions. AI tools, including Claude Cowork, are expected to be a regular part of planning and executing the work. This is a full-time, 100% remote position open to candidates based in Latin America. The assistant must be available during US Pacific Time business hours, including for outbound calls during US business hours. Compensation is paid in USD, bi-monthly on the 15th and 30th. Paid time off and holidays follow company policy and guidelines.

Requirements

Proven experience as a personal assistant, household manager, or family executive assistant supporting a high-trust principal.
Proactive approach and ability to take end-to-end ownership of tasks without waiting for detailed direction.
Comfort stating personal preferences and needs as part of a healthy working relationship.
Confidence making outbound calls during US business hours to coordinate appointments and logistics on behalf of others.
Familiarity with Claude Cowork or strong willingness and aptitude to learn it quickly; AI fluency is expected.
Discretion, reliability, strong organization, and attention to detail.
Comfort working within documented systems and preferences rather than building processes from scratch.
Availability during US Pacific Time business hours.

Nice To Haves

Experience with Claude Cowork or similar AI workflow tools.
Background coordinating household staff, childcare logistics, or family scheduling.
Experience supporting social event planning or community hosting.
Familiarity with shared documentation systems or knowledge bases.

Responsibilities

Make outbound calls during business hours to schedule and coordinate appointments.
Arrange medical, personal, and professional appointments for the founder and their family.
Coordinate multiple calendars, including those of the founder, their partner, and childcare, and proactively manage conflicts.
Coordinate scheduling and logistics with the nanny.
Use the shared brain daily to execute documented preferences and systems, avoid repeated clarifying questions, and help keep the documentation current.
Use Claude Cowork and other AI tools to plan and execute tasks, and help refine AI use across personal and household operations.
Support planning and logistics for hosted dinners and community events.
Manage takeout orders using documented restaurant preferences and order history, placing orders through DoorDash or similar platforms.
Assist with family logistics, including baby-related and family administrative tasks, using established systems.