ATSU- Executive Assistant for Dean of the College Healthy Communities

Atsu Public•San Luis Obispo, CA

4d•Onsite

About The Position

A.T. Still University's College for Healthy Communities (ATSU-CHC) is seeking a non-exempt Executive Assistant to support the Dean at the San Luis Obispo, California location. The role provides administrative support to help the Dean meet the mission and vision of the college, and supports associate and assistant deans, department chairs, faculty, staff, and students. The position also spends approximately 33% of its time providing administrative support to the Central Coast Physician Assistant (CCPA) program in collaboration with the CCPA Program Manager. Responsibilities include managing correspondence, calendars, travel, records, meeting minutes, and confidential administrative documents; coordinating with university offices and external organizations; and tracking assigned grants and awards. In collaboration with the CCPA Program Manager, the role supports program operations, including oversight of the Standardized Patients program and management of the CCPA program absentee program. Other duties may be assigned by the Dean or as necessary.

Requirements

High school education with some additional training or additional work experience.
Experience in a healthcare, business, or academic office setting; academic office experience is preferable.
Experience interacting with internal and external community affiliates.
Ability to follow and share information regarding university policy and procedure.
Proficiency with Microsoft software, the Windows operating system, databases, and basic computer skills.
Strong professional written and verbal communication skills, including editing, for in-person, phone, and written correspondence.
Meeting and event planning experience.
Ability to balance job duties while remaining flexible and resilient through challenges.
Strong teamwork attitude.
Ability to interact professionally with leadership, community health center partner site employees, ATSU-CHC faculty, staff, students, and the general public.
Strong interpersonal skills.
Managerial skills for work assignments and evaluations.
Problem-solving and critical-thinking skills.
Detailed and task-oriented approach.

Nice To Haves

Experience in an academic office setting.

Responsibilities

Provide administrative support to the ATSU-CHC Dean, associate and assistant deans, department chairs, faculty, staff, and students.
Initiate correspondence from the Dean and associate deans to internal stakeholders and external individuals and organizations, including accrediting bodies; handle confidential and high-level correspondence.
Serve as the Dean’s office liaison to ATSU Advancement, Alumni Services, Facilities, Student Affairs, the President’s Office, and other ATSU schools and departments.
Maintain accreditation documents, university and school policies, and high-level college files.
Record, publish, and distribute minutes from requested deans’ meetings.
Manage and track assigned grants and awards, including MOUs, budgets, and reports.
Schedule and coordinate meetings and manage the Dean’s travel arrangements and related reimbursement processing.
Maintain high-level communications and professionally represent the Dean’s office.
Assist with preparing and delivering confidential Human Resource status forms, faculty contracts, job postings, and personnel requisitions.
Process confidential check requests.
Prepare California Postsecondary documents for the President’s Office.
Provide administrative assistance to the CCPA program in collaboration with the CCPA Program Manager, including management and oversight of the Standardized Patients program and management of the CCPA program absentee program.
Perform other duties as assigned by the Dean or as necessary.