Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• U.S. citizenship or nationality.
• Satisfactory pre-employment adjudication, including fingerprint, credit, and tax checks and drug testing; continued employment is subject to a favorable background investigation adjudication.
• Selective Service registration if applicable.
• A one-year probationary period may be required if selected.
• Meet the applicable qualification requirements by the announcement closing date.
• GS-5: One year of specialized experience equivalent to GS-4; or four years of education above high school; or an eligible combination of education and experience. Specialized experience includes reviewing documents with legal implications for accuracy and completeness, typing and formatting correspondence and forms, maintaining file systems, and obtaining information from files or general reference sources.
• GS-6: At least one year of specialized experience equivalent to GS-5, including reviewing legal documents for completeness of factual information; retrieving and assembling information for hearing or trial use; researching legal sources to obtain or verify information; and using automated software to produce legal-related reports, documents, correspondence, and related materials.
• GS-7: At least one year of specialized experience equivalent to GS-6, including preparing hearing or trial documents accurately and in proper format; verifying citations and statutory references; assisting with discovery, hearing, or trial preparation, such as compiling trial notebooks, jury instructions, witness lists, and exhibit lists; and using software and legal or non-legal databases to produce reports and documents, conduct factual research, develop brief tables of contents and indices, and prepare courtroom presentations.
• Type at least 40 words per minute on a five-minute sample with three or fewer errors; a typing test may be required later.

Responsibilities

• Examine, prepare, and process technical legal documents, including complaints, motions, orders, answers, pleadings, subpoenas, and libels.
• Proofread and cite-check legal briefs, memoranda, and other legal documents.
• Assist attorneys with trial preparation by conducting non-complex research on litigation, statutes, regulations, and court cases.
• Assemble exhibits, affidavits, and other legal documents.
• Assemble and organize files and records for disposition or transfer to a records depository.
• Maintain calendars for assigned active cases.
• Track filing, hearing, and trial dates, and schedule conferences and interviews.
• Arrange travel by preparing itineraries and securing transportation and hotel reservations.
• Produce written documents and materials using a range of office software applications.

Benefits

• Paid vacation
• Sick leave
• Paid holidays
• Telework
• Life insurance
• Health benefits
• Participation in the Federal Employees Retirement System