Executive Assistant to the Vice President, Philanthropy

Advocate Health and Hospitals Corporation•Winston Salem, NC

About The Position

The Executive Assistant provides executive-level administrative support to the Vice President of Atrium Health Wake Forest Baptist and Wake Forest School of Medicine & Academics Philanthropy. The role supports philanthropy leadership and enterprise-wide initiatives, helping optimize executive time and enable greater focus on donor engagement, fundraising outcomes, and strategic partnerships. It coordinates activities across foundations, service lines, academic leaders, physicians, volunteers, and donors, and provides operational continuity and project management for philanthropy initiatives. The position manages complex calendars, travel, meetings, events, communications, records, and documents. It also supports board and committee administration, departmental budget administration, and other operational needs. The schedule is Monday through Friday, 8 a.m. to 5 p.m., for 40 hours per week. The work takes place in a normal office environment.

Requirements

High school graduate.
Preferably at least two years of Executive Assistant experience.
Advanced time-management and prioritization skills.
High degree of confidentiality and discretion.
Ability to solve problems independently and take initiative.
Strong written and verbal communication skills.
Ability to communicate tactfully and effectively with a range of individuals, including highly visible customers and leaders.
Advanced proficiency in Microsoft Excel, PowerPoint, and Word.
Ability to create and compile complex documents and presentations.
Strong organizational ability and attention to detail.
Effective presentation skills.

Nice To Haves

At least two years of Executive Assistant experience is preferred.

Responsibilities

Manage complex calendars, schedule meetings, coordinate travel, and prioritize competing demands for the executive.
Manage travel arrangements and expense reporting on the executive’s behalf.
Organize meetings, events, and travel, including preparing agendas, selecting sites, and developing documents.
Coordinate communications and activities across foundations, service lines, academic leaders, physicians, volunteers, and donors.
Support board and committee administration, including preparing materials and agendas and following up on actions.
Serve as a central coordination point for philanthropy leadership initiatives and provide project management and operational continuity for enterprise-wide initiatives.
Greet and meet high-level visitors and represent the executive leader as a liaison for organizational initiatives.
Initiate communications with other leaders concerning operational, strategic, and substantive matters.
Address administrative and operational inquiries, resolve problems, and prioritize needs using knowledge of policies and procedures.
Develop complex documents and correspondence independently or with executive input.
Prepare special reports by conducting research and compiling, analyzing, and summarizing information; may present the material to others.
Establish and maintain filing systems and confidential records.
Operate and maintain office equipment and order supplies as needed.
Assist with departmental budget administration.
Open, read, and prioritize mail, and compose and initiate return correspondence on the executive’s behalf as appropriate.
Serve as a resource for other administrative staff by answering questions and providing training.