Executive Assistant to the Vice President, Philanthropy

Advocate Health • Winston-Salem, NC

2d • $31 - $46

About The Position

The Executive Assistant provides executive-level administrative support to the Vice President of Philanthropy for Atrium Health Wake Forest Baptist and Wake Forest School of Medicine & Academics Philanthropy. The role supports complex calendar management, travel arrangements, meetings, events, communications, and project work, while helping coordinate enterprise-wide philanthropy initiatives and maintain operational continuity.

The position coordinates activities across foundations, service lines, academic leaders, physicians, volunteers, and donors. It supports board and committee administration, prepares materials and reports, handles administrative and operational inquiries, and serves as a liaison for the executive. The role also contributes to departmental budget administration and provides guidance and training to other administrative staff.

This is a full-time position, scheduled Monday through Friday, 8 a.m. to 5 p.m., for 40 hours per week. The work is performed in a normal office environment, with occasional lifting of up to 20 pounds and prolonged periods of sitting, standing, and keyboard use.

Requirements

• High school graduate.
• Advanced time management and prioritization skills.
• High degree of confidentiality and discretion.
• Ability to solve problems independently and take initiative.
• Strong written and verbal communication skills, including tactful and effective communication with highly visible customers and leaders.
• Advanced proficiency in Microsoft Excel, PowerPoint, and Word.
• Ability to create and compile complex documents and presentations.
• Strong organizational skills and attention to detail.
• Effective presentation skills.

Nice To Haves

• At least two years of Executive Assistant experience is preferred.

Responsibilities

• Manage complex executive calendars, schedule meetings, coordinate travel, and prioritize competing demands.
• Coordinate communications and activities among foundations, service lines, academic leaders, physicians, volunteers, and donors.
• Support board and committee administration, including preparing materials and agendas and tracking follow-up actions.
• Serve as a central coordination point for philanthropy leadership initiatives and provide project management and operational continuity for enterprise-wide initiatives.
• Organize meetings, events, and travel, including agenda preparation, site selection, and document development.
• Manage executive travel arrangements and expense reporting.
• Greet and meet high-level visitors, represent the executive leader, and serve as a liaison for organizational initiatives.
• Initiate communications with leaders about operational, strategic, and substantive matters.
• Respond to administrative and operational inquiries, resolve problems, and prioritize needs using knowledge of policies and procedures.
• Develop complex documents and correspondence independently or with executive input.
• Prepare special reports by conducting research and compiling, analyzing, and summarizing information; present information when appropriate.
• Establish and maintain filing systems and confidential records.
• Operate and maintain office equipment and order supplies as needed.
• Assist with departmental budget administration.
• Open, read, and prioritize mail and compose or initiate return correspondence on behalf of the executive as appropriate.
• Serve as a resource for other administrative staff by answering questions and providing training.

Benefits

• Paid time off programs.
• Medical, dental, vision, life, and short- and long-term disability benefits.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.
• Competitive compensation, with potential premium pay and incentive pay for select positions.
• Opportunity for annual increases based on performance.
• Career development programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED