Executive Assistant

Yuzu • New York City, NY

1d

About The Position

Yuzu is seeking an Executive Assistant to partner closely with two cofounders and help them make the most of their time. The role manages calendars, coordinates meetings, arranges travel, and keeps day-to-day logistics running smoothly as the company grows. The successful candidate brings structure to a busy environment, anticipates needs, exercises good judgment when plans change, and follows through independently.

The Executive Assistant handles sensitive information and works with people across the business, so discretion, reliability, and sound judgment are essential. The role also coordinates in-office and off-site events and candidate visits in collaboration with office managers, helping create a welcoming, well-organized experience for the team and people getting to know Yuzu. Yuzu builds a modern health plan administration platform and aims to make health insurance more transparent, connected, and trustworthy.

Requirements

• Experience supporting executives or managing complex calendars, scheduling, and logistics.
• Demonstrated ability to earn trust and handle confidential information with discretion.
• Strong organizational skills, close attention to detail, and consistent follow-through.
• Sound judgment and ability to work independently while knowing when to ask questions or escalate an issue.
• Experience coordinating meetings and arranging travel.
• Clear, thoughtful communication and ability to build strong working relationships with internal and external partners.
• Proactive approach to anticipating needs and taking ownership of tasks through completion.
• Comfort managing competing priorities in a fast-moving environment.
• Proficiency with calendar, email, document, and video conferencing tools.

Nice To Haves

• Experience supporting founders or multiple executives at a growing startup.
• Experience coordinating recruiting interviews and onsite candidate visits.
• Experience organizing office events, team gatherings, or offsites.
• Experience managing travel and scheduling across multiple time zones.
• Experience building simple administrative processes that help a growing team work more efficiently.

Responsibilities

• Manage both cofounders’ calendars, balancing priorities, resolving conflicts, and protecting time for focused work.
• Coordinate internal and external meetings across time zones, including scheduling, meeting rooms, video links, and relevant materials.
• Arrange travel, accommodations, transportation, and reservations, providing clear itineraries and careful attention to logistics.
• Anticipate scheduling needs, flag potential issues early, and adapt quickly when plans change.
• Help organize in-office events and team gatherings, coordinating catering, vendors, setup, and other details.
• Partner with the hiring team to coordinate onsite candidate interviews, including schedules, arrival instructions, room bookings, and welcoming candidates.
• Handle confidential business and personnel information with care and discretion.
• Improve recurring scheduling and administrative processes as the team grows.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed