Executive Assistant

Norm•Washington D.C., WA

1d•Onsite

About The Position

Norm is hiring an Executive Assistant to support up to four Partners at Norm Law. The role is the operational backbone for the Partners, helping them work effectively through exceptional organization, sound judgment, and proactive support. The position includes managing complex calendars, handling communications, coordinating meetings and events, arranging travel, and assisting with office operations and other administrative needs. The role is based 3–4 days a week in Norm’s Washington, D.C. office. Norm builds AI-native professional services firms and the technology that powers them. The company’s mission is to help expert professionals deliver better work at greater scale. Founded in 2023, Norm brings together experts across engineering, research, product, design, and professional practice. Its legal and compliance platform serves institutions representing more than $35 trillion in combined assets under management, and it also powers Norm Law, LLP, an affiliated AI-native law firm. Norm prefers team members to be fluent in AI and expects candidates to have practical, hands-on experience using AI in their day-to-day work. Candidates should be prepared to discuss concrete AI tools, workflows, and outcomes during the interview process.

Requirements

Bachelor’s degree.
At least 5 years of experience as an Executive Assistant or in a similar role supporting executives in a fast-paced environment.
Excellent organizational and time-management skills and a resourceful mindset.
Strong written and verbal communication skills.
Proficiency in Google Workspace and ability to learn new tools quickly.
High attention to detail and accuracy.
Ability to handle sensitive and confidential information with discretion.
Proactive approach to identifying and improving inefficient processes.
Comfort navigating changing priorities and ambiguity.
Practical, hands-on use of AI in day-to-day work, with examples of tools, workflows, and outcomes to discuss during the interview process.

Nice To Haves

Experience in high-growth start-ups.
Experience planning and managing events.

Responsibilities

Manage and optimize complex calendars for one or more busy executives.
Resolve scheduling conflicts and proactively prioritize commitments.
Serve as a liaison between executives and internal and external stakeholders, ensuring timely follow-up on requests.
Manage, prioritize, and triage incoming messages and correspondence.
Draft and edit communications on behalf of executives as needed.
Develop an understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions.
Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed.
Support planning and execution of events such as conferences and team offsites.
Arrange executive travel, including flights, accommodations, dining, and transportation.
Prepare and manage travel itineraries and related documentation.
Support office operations, including ordering supplies, coordinating vendors, and keeping common areas stocked and organized.
Perform ad-hoc administrative tasks to support executive effectiveness.