Senior Executive Assistant

Sonalysts • Arlington, VA

1d • Onsite

About The Position

Sonalysts, Inc. is seeking a Senior Executive Assistant to support an office at the Washington Navy Yard serving multiple defense-oriented projects. The role provides executive-level administrative and operational support, coordinating schedules, communications, information flow, and office resources so leadership can focus on strategic decision-making. The position also supports technical analysis through professional integration of office and personnel resources.

The Executive Assistant partners closely with the Director and Deputy Director, coordinates and deconflicts schedules with the Technical Director, manages executive travel, and prepares and routes classified and unclassified communications. The role maintains records and information repositories, supports the Program Technical Library, coordinates meetings and decision briefs, handles classified-document and visitor-access processes, and manages office, facility, equipment, IT, and supply logistics. The position is based at the Washington Navy Yard and requires a U.S. Department of Defense SECRET clearance and eligibility for a TOP SECRET clearance.

Sonalysts is a small, 100% employee-owned business supporting defense and commercial customers. The company describes its culture as employee-owner driven, with employees having a voice in shaping their work and the company's direction. The listed salary range is $85,000–$125,000, dependent on experience, qualifications, and other relevant business criteria.

Requirements

• Bachelor’s degree in Business Administration, Business Management, Communications, Public Relations, Engineering Management, or a related field, or ten years of equivalent experience in executive-level support.
• At least five years of experience in executive-level support.
• Experience using Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience managing and coordinating travel.
• Must be a U.S. citizen.
• Must possess a U.S. Department of Defense SECRET clearance and be eligible for a TOP SECRET clearance.

Nice To Haves

• Professional certification such as Certified Administrative Professional (CAP), Project Management Professional (PMP), or Microsoft Office Specialist (MOS).
• Experience using the Defense Travel System (DTS).
• Experience using Microsoft SharePoint.
• Experience using the Defense Information System for Security (DISS).
• Certification as a Data Transfer Agent.
• Strong written and verbal communication skills.
• Strong business writing and editing skills, including the ability to craft executive-level products.

Responsibilities

• Own and manage the Director’s and Deputy Director’s internal and external schedules, integrate and deconflict schedules with the Technical Director, prioritize conflicting requests, and adapt to short-notice changes.
• Arrange executive travel itineraries, flights, lodging, and ground transportation; manage travel orders and expense vouchers; submit visit requests for classified events; and compile logistical information for visited locations.
• Draft, edit, and disseminate classified and unclassified correspondence; receive and route incoming correspondence and formal technical products; and develop and deliver white papers for proposed tasks.
• Maintain records of received documentation and data and support maintenance of the Program Technical Library.
• Control classified documents, records, and packages; maintain repositories, checklists, procedures, and documentation libraries; and transfer approved data between classified and unclassified networks.
• Participate in preparing briefing materials for senior-leadership oversight groups.
• Coordinate meetings, reviews, and internal and external events; set agendas, circulate read-aheads, track follow-ups, coordinate decision briefs, and arrange meeting logistics and facility preparation.
• Submit, monitor, and coordinate classified visit-access requests and verify visitors’ GENSER clearances.
• Provide senior administrative services to Technical Directors and Program Managers.
• Manage facility logistics, including GENSER and SCI spaces; coordinate cleaning and maintenance schedules; manage reportable equipment inventories; coordinate IT services and equipment; and manage facility and supply purchases.

Benefits

• Flexible Time Program
• Paid Time Off
• 401(k) Plan with company match
• Employee Stock Ownership Plan (ESOP)
• Sales Bonus Program
• Special Performance and Retention Bonus Program
• Health and Dental Insurance
• Dependent Care Assistance Plan
• Health Care Reimbursement Plan
• Employee Referral Bonus Program
• Professional Development through Tuition Reimbursement Program, Online Training Program and Targeted Skills Program
• Relocation Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Senior