Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• U.S. Citizenship is required
• Bachelor’s Degree
• 5+ years of Executive-level administrative support experience
• Prior experience working with government agencies, the national security sector, the Department of War (DoW), or a government-adjacent organization
• Experience working in ambiguous and fast-paced environments
• Capable of producing high-quality content on short deadlines
• Ability to manage multiple streams of work and plan, organize, and prioritize appropriately
• Fast learner and able to work independently with minimal supervision
• Exceptional attention to detail; ability to consistently produce timely and error-free work
• Excellent written and verbal communication skills

Nice To Haves

• Swiss Army Knife mentality

Responsibilities

• Own end-to-end executive support for the EVP, expertly managing evolving priorities, schedules, and daily operations
• Strategically manage complex calendars across time zones, optimizing time and commitments while anticipating needs, resolving conflicts, and independently solving logistical challenges
• Serve as a trusted liaison and professional point of contact for senior internal and external stakeholders
• Manage incoming and outgoing communications with discretion and urgency; track follow-ups, action items, and commitments to ensure seamless execution
• Develop high-quality presentations, briefing documents, decks, and other executive-level materials
• Prepare and distribute meeting agendas, pre-reads, and post-meeting follow-ups to drive clarity and accountability
• Ensure in-person and virtual meetings run seamlessly from planning through execution, including logistics, room bookings, IT coordination, materials, catering, and technical setup
• Coordinate complex travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries; proactively adjust as plans change
• Support planning and execution of leadership off-sites, strategy sessions, and company events as needed
• Contribute to cross-functional initiatives, special projects, and evolving administrative priorities