Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Applicants must be currently authorized to work in the United States on a full-time basis. Western Union will not sponsor applicants for work visas for this position.
• 5+ years of experience supporting senior executives in an Executive Assistant capacity.
• 3+ years of experience managing office operations or business administration functions.
• Demonstrated ability to maintain professionalism, discretion, sound judgment, and confidentiality while supporting senior leaders.
• Proven ability to anticipate needs, manage competing priorities, and thrive in a fast-paced environment.
• Strong verbal and written communication skills, with the ability to build relationships and interact effectively at all levels of the organization.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
• Experience coordinating complex domestic and international travel and processing executive expense reports.
• Demonstrated ability to collaborate cross-functionally and influence outcomes without direct authority.
• Strong organizational, time management, and attention-to-detail skills.

Nice To Haves

• Experience using expense management systems such as Concur preferred.
• Bachelor's degree, Associate's degree, or equivalent experience.
• Experience supporting C-suite executives within a public company or global organization.
• Experience managing vendor relationships, contracts, and workplace operations.

Responsibilities

• Manage complex executive calendars, scheduling priorities, travel arrangements, and expense reporting.
• Coordinate domestic and international travel, including itineraries, accommodations, visa requirements, and contingency planning.
• Prepare executive briefings, presentations, reports, meeting materials, and other business documents.
• Manage executive communications and serve as a liaison between leadership, employees, customers, and external stakeholders.
• Plan and coordinate leadership meetings, offsites, team events, and other business functions with exceptional attention to detail.
• Partner with Executive Assistants and business stakeholders to align executive schedules and support company-wide initiatives.
• Serve as the primary point of contact for building management, vendors, service providers, and workplace partners.
• Manage office facilities, supplies, equipment, and workplace services to maintain an organized and productive environment.
• Coordinate onsite office activities, meeting logistics, and employee engagement programs.
• Support special projects and additional administrative initiatives as needed.

Benefits

• short-term incentives
• multiple health insurance options
• accident and life insurance
• access to best-in-class development platforms
• Medical, Dental, Vision, and Life Insurance
• Tuition Assistance Program
• Employee Discount Program
• Parental Leave
• 401K Plan