Executive Assistant

BrightSpring Health Services•Junction, TX

About The Position

PharMerica is seeking a detail-oriented administrative professional to support its hospital and retail pharmacy operations and Board of Directors. The role combines financial reconciliation and reporting support, grant research and writing, board administration, and executive support. The position works with hospital and retail pharmacy teams on projects and serves as a point of contact between the Board and pharmacy staff. The role supports leadership and Board meetings, including quarterly Board meetings, and handles executive scheduling, travel arrangements, communications, confidential records, and office expenditures. It also prepares financial summaries and other written materials, maintains corporate and Board documentation, and supports projects assigned by the Board. PharMerica, an affiliate of BrightSpring Health Services, provides pharmacy services to health care providers and individuals, including skilled nursing facilities, senior living communities, hospitals, people with behavioral or infusion therapy needs, seniors receiving in-home care, and patients with cancer. Its nationwide long-term care, home infusion, and specialty pharmacies combine local service with national resources, technology, and regulatory expertise.

Requirements

Associate degree or equivalent degree.
Four years of relevant experience.
Skill and familiarity in performing administrative tasks.

Responsibilities

Reconcile financial activity for hospital and retail pharmacy operations on a regular schedule.
Maintain accurate books in QuickBooks or an equivalent accounting system.
Review and analyze financial reports, flagging variances, trends, and discrepancies to the Board.
Prepare financial summaries for Board review.
Identify and research grant opportunities suited to the organization’s pharmacy and health care programs.
Write, complete, and submit grant applications, and track deadlines and reporting requirements.
Maintain grant pipeline records, including submissions, awards, and follow-up obligations.
Support Board functions, including meeting scheduling, agendas, packets, minutes, and follow-up on action items.
Maintain Board records, policies, and corporate documentation.
Serve as the point of contact between the Board and pharmacy staff.
Work with hospital and retail pharmacy personnel on projects assigned by the Board.
Prepare written communications, reports, and correspondence on behalf of the Board.
Manage the executive’s schedule and make travel arrangements, planning time accordingly.
Collect, verify, and analyze information for executive documents, including memos, letters, reports, speeches, presentations, and news releases.
Facilitate communication between the executive team and coworkers, as well as external parties such as media, customers, and the public.
Handle confidential information and maintain the security of executive records and files.
Assist with leadership meetings and quarterly Board meetings.
Monitor, review, and approve standard expenditures to ensure office activities remain within established budgets.
Use independent judgment to prepare documents and presentation materials, screen and respond to correspondence, draft letters and official information releases, arrange meetings, and distribute meeting minutes.
Maintain knowledge of corporate policies and procedures.