Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Excellent verbal and written communication skills, including editing and proofreading.
• Strong organizational skills and attention to detail.
• Sound judgment and ability to handle highly confidential business and personal information.
• Excellent time management skills and a proven ability to meet deadlines.
• Ability to manage competing priorities and respond to changing business needs.
• Strong interpersonal skills and ability to communicate professionally with executives, employees, vendors, media representatives, and community partners.
• Ability to work independently, anticipate needs, and follow through on assignments.
• Experience coordinating meetings, travel, events, and administrative processes.
• Proficiency with Microsoft Office, email, calendars, online meeting platforms, and document management systems.
• Ability to prepare accurate reports, correspondence, newsletters, and other company communications.
• Strong critical-thinking and problem-solving skills.
• Ability to function well in a fast-paced and sometimes stressful environment.
• Flexibility to support meetings, events, travel arrangements, and communications outside the regular work schedule when required.
• High school diploma or equivalent required.
• Ability to perform office work involving extended periods of sitting and computer use; frequent keyboard, telephone, printer, and other office-equipment use; standing and walking as needed; and handling and transporting routine office materials and event supplies.
• Ability to perform the essential functions of the position with or without reasonable accommodation.

Nice To Haves

• Experience with TIGER, DocuWare, Webex, and Marq.
• Administrative or related professional certifications.
• Bachelor’s degree in business administration, communications, or a related field.
• Previous experience providing executive or senior administrative support, coordinating travel and events, and handling confidential information.

Responsibilities

• Provide timely administrative support to the CEO and President, including preparing documents, organizing information, screening emails and calls, and coordinating follow-up.
• Run, print, and organize daily reports.
• Assemble, edit, and post company newsletters, memos, and meeting notes.
• Coordinate meetings and communicate with attendees.
• Complete and submit corporate card expense documentation.
• Coordinate requested corporate purchases and arrangements, including flowers, food, and recognition items.
• Organize the CEO’s events and appearances, prepare supporting materials, and communicate relevant details to social media and other designated contacts.
• Coordinate company tours, including preparing packets, communicating with participants and internal contacts, arranging refreshments, and confirming logistics.
• Identify and prepare relevant articles for the CEO’s review.
• Arrange the CEO’s personal appointments and domestic business travel, including flights, rental cars, hotels, itineraries, and supporting documentation.
• Provide authorized personal administrative support to the CEO.
• Coordinate buyer travel and administer the Southwest Business program.
• Maintain recurring schedules, key contacts, travel procedures, approval processes, and reference materials for continuity of executive operations.
• Perform other duties assigned by the CEO or authorized company leadership.
• Protect confidential business and personal information, maintain organized records, and handle account access and handoff information only through authorized procedures.
• Review sponsorship requests and event opportunities, prepare information for the CEO’s consideration, and obtain required approvals.
• Negotiate and coordinate approved events and sponsorships, initiate payment requests, and communicate with appropriate managers and external contacts.
• Coordinate event giveaways with social media and arrange attendance at sponsored tables.
• Review donation requests weekly, obtain required approvals, submit approved requests to Accounting, and track payments and communication follow-up.
• Present larger donation requests to the CEO for review and approval.
• Draft press releases and distribute approved materials to appropriate news outlets.
• Create the Global Newsletter and distribute it on the first of each month.
• Organize employee volunteer opportunities, community activities, and corporate contests, including coordinating approved gift-card prizes.
• Work with the sign shop to coordinate plaques and assist with award nominations.

Benefits

• Full benefits package.
• 401(k).
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Voluntary life insurance and disability programs at affordable rates.