Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Minimum of 6+ years of progressive experience providing direct executive-level administrative support.
• Demonstrated ability to work independently with minimal direction, exercise sound judgment, and make informed decisions on behalf of senior executives.
• Demonstrated success managing complex calendars, travel, communications, and competing priorities with autonomy and minimal supervision.
• Proven ability to anticipate executive needs and proactively manage day-to-day operations.
• Significant experience handling confidential information and sensitive business matters with discretion and professionalism.
• Exceptional organizational skills, attention to detail, and follow-through across complex workflows.
• Strong interpersonal skills and ability to build trusted relationships with employees at all levels and external partners.
• Excellent written and verbal communication skills, including drafting polished communications and professionally representing executive leadership.
• Proficiency in Microsoft Outlook and Microsoft Office, including PowerPoint, Word, and Excel.
• Ability to manage ambiguity, adapt quickly, and remain effective in a demanding, deadline-driven environment.
• Strong time management, service orientation, professionalism, accountability, and ability to troubleshoot independently.

Nice To Haves

• Experience supporting an EVP, President, General Manager, or comparable senior leader.
• Experience supporting multiple senior executives simultaneously.
• Music or entertainment industry experience.
• Experience in a fast-paced, high-volume environment with frequently shifting priorities.

Responsibilities

• Independently manage and proactively optimize complex executive calendars, meetings, and conference calls, resolving scheduling conflicts and balancing competing priorities.
• Serve as a primary contact for internal and external stakeholders, manage incoming requests and communications, and determine when matters need executive attention.
• Prepare executives for meetings by developing agendas, gathering materials, tracking follow-ups, and ensuring relevant information is available.
• Coordinate domestic and international travel, accommodations, ground transportation, and itineraries, handling changes and issues as they arise.
• Screen calls, manage interruptions, and use judgment to determine the timing and escalation of urgent matters.
• Maintain working knowledge of the artist roster, company structure, key employees, industry relationships, and external contacts.
• Partner with other executive assistants and cross-functional teams to coordinate schedules, communication, and coverage.
• Draft, edit, and distribute polished internal and external communications on behalf of executive leadership.
• Organize and maintain executive correspondence, email archives, and deal communications, and follow up on outstanding items and business matters.
• Create and maintain presentations, briefing documents, reports, and other materials for executive meetings and business priorities.
• Coordinate executive meetings and visitor experiences, including greeting guests, arranging tours, organizing meeting spaces, and managing catering and logistics.
• Troubleshoot administrative and operational challenges, coordinating with IT and internal partners as needed.
• Manage travel and entertainment expense reporting, review and approve expenses as appropriate, and ensure accurate, timely processing under company policies.
• Track vacation and other administrative information for salaried employees and maintain accurate records.
• Oversee office administrative needs, including supplies, restaurant reservations, and executive and team logistics.
• Identify opportunities to streamline administrative processes, improve organization, and address recurring needs.
• Handle sensitive information and confidential business matters with professionalism, discretion, and integrity.
• Take ownership of additional administrative responsibilities and special projects, managing deliverables independently through completion.

Benefits

• Comprehensive medical, dental, and vision coverage.
• 100% coverage for outpatient in-network mental health services.
• Fertility coverage for eligible medical plan participants.
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and more, up to $720 per year.
• Student Loan Repayment Assistance and Tuition Reimbursement.
• 401(k) with 100% immediate vesting on the first 5% of employee contributions, plus an additional UMG contribution.
• Flexible Paid Time Off for exempt employees.
• Three weeks of PTO for non-exempt employees.
• Two weeks of paid Winter Break.
• Ten company holidays, including Juneteenth and Wellbeing Day.
• Summer Fridays between Memorial Day and Labor Day.
• Paid parental leave.