Executive Assistant

Universal Music Group•Santa Monica, CA

3d•$49,520 - $75,000

About The Position

Universal Music Group is seeking a highly experienced, proactive, and resourceful Executive Assistant to support the General Manager of Interscope and the EVP & Chief Revenue Officer of IGA in Santa Monica, California. The role supports senior executive leadership in a fast-paced, high-pressure environment and calls for independence, discretion, sound judgment, strong business acumen, and a genuine interest in the music industry. The Executive Assistant will anticipate executive needs, identify priorities, manage competing demands, navigate complex schedules, handle sensitive information, and build relationships across the organization. The position includes managing calendars, communications, meetings, and domestic and international travel; preparing meeting materials and presentations; coordinating visitors and office logistics; handling expense reporting and employee administrative records; and supporting special projects. The role also involves maintaining correspondence and deal communications, troubleshooting administrative issues, coordinating with internal partners, and improving processes. The listed salary range is $49,520–$75,000; actual base salary depends on factors including qualifications, experience, skills, education, and location.

Requirements

Minimum of 6+ years of progressive experience providing direct executive-level administrative support.
Demonstrated ability to work independently with minimal direction, exercise sound judgment, and make informed decisions on behalf of senior executives.
Demonstrated success managing complex calendars, travel, communications, and competing priorities with autonomy and minimal supervision.
Proven ability to anticipate executive needs and proactively manage day-to-day operations.
Significant experience handling confidential information and sensitive business matters with discretion and professionalism.
Exceptional organizational skills, attention to detail, and follow-through across complex workflows.
Strong interpersonal skills and ability to build trusted relationships with employees at all levels and external partners.
Excellent written and verbal communication skills, including drafting polished communications and professionally representing executive leadership.
Proficiency in Microsoft Outlook and Microsoft Office, including PowerPoint, Word, and Excel.
Ability to manage ambiguity, adapt quickly, and remain effective in a demanding, deadline-driven environment.
Strong time management, service orientation, professionalism, accountability, and ability to troubleshoot independently.

Nice To Haves

Experience supporting an EVP, President, General Manager, or comparable senior leader.
Experience supporting multiple senior executives simultaneously.
Music or entertainment industry experience.
Experience in a fast-paced, high-volume environment with frequently shifting priorities.

Responsibilities

Independently manage and proactively optimize complex executive calendars, meetings, and conference calls, resolving scheduling conflicts and balancing competing priorities.
Serve as a primary contact for internal and external stakeholders, manage incoming requests and communications, and determine when matters need executive attention.
Prepare executives for meetings by developing agendas, gathering materials, tracking follow-ups, and ensuring relevant information is available.
Coordinate domestic and international travel, accommodations, ground transportation, and itineraries, handling changes and issues as they arise.
Screen calls, manage interruptions, and use judgment to determine the timing and escalation of urgent matters.
Maintain working knowledge of the artist roster, company structure, key employees, industry relationships, and external contacts.
Partner with other executive assistants and cross-functional teams to coordinate schedules, communication, and coverage.
Draft, edit, and distribute polished internal and external communications on behalf of executive leadership.
Organize and maintain executive correspondence, email archives, and deal communications, and follow up on outstanding items and business matters.
Create and maintain presentations, briefing documents, reports, and other materials for executive meetings and business priorities.
Coordinate executive meetings and visitor experiences, including greeting guests, arranging tours, organizing meeting spaces, and managing catering and logistics.
Troubleshoot administrative and operational challenges, coordinating with IT and internal partners as needed.
Manage travel and entertainment expense reporting, review and approve expenses as appropriate, and ensure accurate, timely processing under company policies.
Track vacation and other administrative information for salaried employees and maintain accurate records.
Oversee office administrative needs, including supplies, restaurant reservations, and executive and team logistics.
Identify opportunities to streamline administrative processes, improve organization, and address recurring needs.
Handle sensitive information and confidential business matters with professionalism, discretion, and integrity.
Take ownership of additional administrative responsibilities and special projects, managing deliverables independently through completion.

Benefits

Comprehensive medical, dental, and vision coverage.
100% coverage for outpatient in-network mental health services.
Fertility coverage for eligible medical plan participants.
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and more, up to $720 per year.
Student Loan Repayment Assistance and Tuition Reimbursement.
401(k) with 100% immediate vesting on the first 5% of employee contributions, plus an additional UMG contribution.
Flexible Paid Time Off for exempt employees.
Three weeks of PTO for non-exempt employees.
Two weeks of paid Winter Break.
Ten company holidays, including Juneteenth and Wellbeing Day.
Summer Fridays between Memorial Day and Labor Day.
Paid parental leave.