Executive Assistant

Hide and Seek Recovery • Plano, TX

2d

About The Position

HNS Recovery is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to executive leadership. The role coordinates daily business activities, manages executive schedules, prepares reports, monitors operational performance, and supports effective communication between departments. The position requires discretion, professionalism, multitasking, and careful handling of confidential company information in a fast-paced repossession and recovery environment.

The Executive Assistant manages executive calendars and communications, prepares correspondence and reports, coordinates meetings and action items, and maintains confidential records. The role also compiles operational reports, monitors KPIs, maintains dashboards and spreadsheets, follows up on reporting and project deadlines, and escalates discrepancies or concerns. The position coordinates activities across departments and company locations, supports records and fleet documentation, and assists with special projects and business initiatives.

Success is measured by accurate and timely reporting, effective schedule management, completion and follow-up of projects, strong interdepartmental coordination, accurate and confidential records, and the ability to identify administrative inefficiencies and recommend improvements.

Requirements

• Minimum 3 years of experience as an Executive Assistant, Administrative Manager, or in a similar professional role is preferred.
• Strong organizational, time management, and multitasking abilities.
• Advanced proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to prepare and analyze reports, spreadsheets, and operational data.
• High level of professionalism, confidentiality, and sound judgment.
• Ability to work independently, prioritize competing deadlines, and adapt to changing business needs.
• Strong problem-solving skills and attention to detail.

Nice To Haves

• Experience supporting senior executives or business owners.
• Experience in automotive repossession, transportation, logistics, or fleet operations.
• Familiarity with Clearplan, RDN, Verizon Connect, or similar operational systems.

Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling priorities.
• Coordinate communications between executive leadership, department managers, employees, and external business partners.
• Prepare professional correspondence, presentations, reports, and internal communications.
• Organize meetings, prepare agendas, document meeting minutes, and track action items.
• Maintain confidential executive records, employee information, and company documentation.
• Anticipate executive needs and proactively address administrative and operational priorities.
• Compile and maintain daily, weekly, and monthly operational performance reports.
• Monitor KPIs for repossession agents, LPR drivers, dispatch, and other departments.
• Assist leadership in tracking vehicle recoveries, LPR scans, productivity, and operational efficiency.
• Maintain management dashboards, spreadsheets, and performance tracking tools.
• Follow up with department managers regarding outstanding assignments, deadlines, and reporting requirements.
• Identify reporting discrepancies and escalate operational concerns to management.
• Serve as a central point of communication between executive leadership and department managers.
• Coordinate administrative activities across multiple company locations and markets.
• Track departmental projects, operational initiatives, and assigned responsibilities.
• Ensure timely submission of required reports, documentation, and management updates.
• Assist with implementing company procedures, operational improvements, and executive directives.
• Maintain accurate company records, contracts, vehicle documentation, and other administrative files.
• Assist with fleet documentation, vehicle registrations, and administrative compliance tracking.
• Support executive leadership with special projects, research, and business initiatives.
• Coordinate with HR, accounting, operations, and legal departments as needed.
• Maintain organized digital filing systems and safeguard sensitive information.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed