Executive Assistant - Investments & Finance

Brasfield & Gorrie, LLC•Birmingham, AL

About The Position

Brasfield & Gorrie is seeking a highly skilled and organized Executive Assistant to provide top-level administrative support for the Investments and Finance leadership team. The role supports three leaders, manages day-to-day administrative operations, and helps ensure executive activities run smoothly and leadership productivity is enhanced. It also includes outward-facing support for certain investor relations efforts and relationship-building with executives, clients, investors, and other key stakeholders. The position requires professionalism, discretion, sound judgment, strong organizational and communication skills, and the ability to manage multiple projects and deadlines. The listed duties describe the principal responsibilities but may not include every incidental or similar task required day to day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Bachelor’s degree or equivalent work experience preferred.
Minimum of 5 years of administrative experience preferred.
Proficiency in Microsoft Office Suite.
Willingness to learn new technology.
Excellent verbal and written communication skills.
Good organizational and time-management skills.
Trustworthy and professional demeanor.
Good judgment and discernment.
Team-oriented and customer-service-minded approach.
Ability to handle sensitive and confidential information with a high level of discretion.
Ability to analyze problems and suggest solutions.
Ability to handle multiple projects simultaneously and meet deadlines.
Ability to maintain composure in demanding circumstances.
Strong attention to detail.

Nice To Haves

Bachelor’s degree or equivalent work experience.
Minimum of 5 years of administrative experience.
Experience with Smartsheet software.

Responsibilities

Provide a full range of administrative support to three Investments and Finance leaders.
Assist with budget planning.
Coordinate activities and provide reports for assigned areas.
Update and distribute directories and lists on a regular basis.
Manage leadership calendars and appointments.
Plan and coordinate meetings, offsites, and events.
Coordinate travel arrangements, including airline, car rental, and hotel bookings.
Support certain investor relations efforts in an outward-facing capacity.
Build and maintain relationships with executives, clients, investors, and other key stakeholders.
Prepare expense reports.
Process invoices.
Greet guests professionally, in a friendly and hospitable manner.
Answer incoming calls professionally and accurately redirect calls or provide requested information.