Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Bachelor's degree or equivalent experience required.
• Three to five years of experience supporting senior executives, ideally in financial services, professional services, or a fast-paced corporate environment.

Nice To Haves

• Exceptional discretion, judgment, and confidentiality.
• Experience supporting multiple executives in a fast-paced environment.
• Advanced proficiency in Microsoft Office, calendar tools, travel platforms, and expense systems.
• Polished presence with the ability to interact confidently with clients and external contacts.
• Ability to anticipate needs, act proactively, and exercise independent judgment.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and problem-solving skills.
• Ability to work under pressure and adapt to shifting priorities.
• Accuracy and attention to detail.

Responsibilities

• Serve as the primary scheduling contact for multiple senior executives, prioritizing requests, resolving conflicts, and proactively managing complex calendars.
• Prepare, format, and proofread meeting materials and presentations.
• Compile background materials and pre-reads to support executive preparation.
• Take and distribute meeting notes or minutes as needed.
• Partner with Executive Assistants and departments to gather materials for key meetings.
• Plan and coordinate domestic travel, including flights, hotels, and ground transportation.
• Proactively troubleshoot travel disruptions and adjust itineraries as needed.
• Prepare, submit, and reconcile expense reports in line with firm policy.
• Track recurring administrative expenses and invoices.
• Serve as a professional, discreet contact for internal and external stakeholders.
• Draft, proofread, and edit executive correspondence and communications.
• Screen and prioritize communications, escalating as appropriate.
• Maintain discretion with sensitive information and exercise sound judgment, tact, and diplomacy with minimal supervision.
• Provide backup support to other Executive Assistants to ensure seamless executive coverage.
• Partner with administrative colleagues on projects and firm events.
• Support onboarding or guidance for junior administrative staff as needed.
• Contribute to department and firm-wide initiatives that improve capabilities, address business needs, enhance the employee and client experience, and streamline processes.
• Perform other duties as required.

Benefits

• Competitive health and welfare benefits, including company HSA contributions
• Numerous voluntary benefit choices available
• Superior 401k match
• Tuition reimbursement
• Company subsidized commuter benefits
• Generous paid time off, including parental leave
• Plus more!