Executive Personal Assistant to the CEO and Chief of Staff
About The Position
An early-career executive and personal assistance role supporting the CEO and Chief of Staff on the West Coast. The assistant will provide on-the-ground support at the San Francisco office, travel with the CEO and Chief of Staff on West Coast trips, and manage practical needs related to the CEO’s West Coast home. The role involves coordinating office days and travel, handling personal errands and records, and overseeing home logistics and upkeep. The West Coast assistant is part of an executive support team coordinated by a support staff lead in Cambridge and works closely with the CEO’s senior EA.
Requirements
- Experience in executive or personal assistance, hospitality, concierge work, or a similar service role.
- Complete discretion and ability to protect the family’s privacy and secure personal information.
- Clear and consistent communication with the wider support team.
- Forward planning and a proactive approach to moving priorities forward.
- Based in the Bay Area.
- Valid driver’s license.
- Comfort traveling around the West Coast.
Nice To Haves
- Background in hospitality, restaurants, or events.
- Familiarity with Google Drive and 1Password.
Responsibilities
- Coordinate the CEO’s and Chief of Staff’s schedules at the San Francisco office, keeping them on time for in-person and remote meetings and ensuring audiovisual equipment is set up and tested.
- Arrange workday meals and ground transportation around the Bay Area.
- Plan business trips that start and end on the West Coast, including detailed itineraries.
- Travel with the CEO and Chief of Staff on West Coast trips, managing logistics and providing meeting support on the ground; share trips with the CEO’s senior EA.
- Coordinate with other executive assistants when multiple teammates travel with the CEO.
- Run errands and handle personal purchases and gifts for the CEO and his family, maintaining detailed records.
- Coordinate vehicle maintenance and repairs.
- Assist with bill payments, subscriptions, renewals, and insurance.
- Serve as the main contact for the CEO’s West Coast home by coordinating vendors and property managers, managing deliveries, and recording purchases.
- Keep household and travel essentials stocked, oversee home projects and upkeep, and help arrange meal plans for the home.
- Keep the wider support team informed, communicate decisions clearly, and ask for guidance when uncertain.
- Develop weekly and monthly West Coast plans based on priorities and proactively move work forward.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
