Executive Assistant & Creative Coordinator

DAYBREAKER•Brooklyn, NY

5d•Onsite

About The Position

The Executive Assistant & Creative Coordinator is a trusted right hand to Radha Agrawal and Eli Clark-Davis, supporting their professional, creative, and personal responsibilities. This full-time, in-person role is based in Greenpoint, Brooklyn, and reports to Radha, with close day-to-day collaboration with Eli. It combines traditional executive support—such as calendar and communications management, travel planning, and day-to-day logistics—with opportunities to contribute to marketing, brand building, community engagement, events, publishing, and other creative projects across Daybreaker, Belong Center, and Belong Institute. The role supports a founder-led environment where ideas and priorities can change quickly. The coordinator helps protect the founders’ time, keep priorities and projects moving, anticipate needs, and create systems that make work and daily life run more smoothly. The position involves coordinating with internal teams and external collaborators, supporting events and public engagements, and handling household and personal logistics. Some evening and weekend availability and occasional domestic and international travel are expected.

Requirements

Experience supporting founders, executives, entrepreneurs, or public-facing leaders in a fast-moving environment.
Outstanding organizational skills and exceptional follow-through.
Strong written and verbal communication skills.
Excellent judgment and discretion when handling confidential information.
Ability to remain calm under pressure and reprioritize quickly.
Proactive mindset, including anticipating needs rather than waiting for instructions.
Comfort balancing creative coordination with hands-on execution and detailed administrative work.
Genuine interest in marketing, brand building, storytelling, and creative projects, and willingness to learn and develop new skills.
Resourceful and adaptable attitude, with willingness to move between different responsibilities.
Ability to work full-time in person in Greenpoint, Brooklyn, New York City.
Some evening and weekend availability.
Ability to undertake occasional domestic and international travel.

Nice To Haves

Familiarity with Canva, social media platforms, AI tools, or email marketing software; curiosity and ability to learn quickly are valued more than technical expertise.
Interest in events, community building, publishing, media, hospitality, or nonprofits.
Love of community building and enthusiasm for dancing with Daybreaker.
Creative instincts, attention to detail, warmth, positivity, curiosity, and a sense of humor.

Responsibilities

Manage complex calendars covering professional and personal commitments.
Triage inboxes, draft communications, and respond on behalf of Radha and Eli when appropriate.
Prepare daily and weekly briefs with meeting context, priorities, and follow-ups.
Track action items, follow up on commitments, and protect executive time through thoughtful scheduling and prioritization.
Attend key meetings, capture decisions, and maintain momentum on follow-up work.
Anticipate needs, solve problems, and improve day-to-day logistics.
Support marketing campaigns, book launches, events, community initiatives, and creative projects.
Assist with social media planning, content creation, scheduling, and community communications.
Research creative trends, potential partners, media opportunities, and new ideas.
Coordinate marketing assets, presentations, newsletters, promotional materials, and brand communications.
Work with designers, content creators, agencies, and other collaborators to keep creative projects moving.
Coordinate projects across Daybreaker events and ALIVE festivals, Belong Center initiatives, Belong Institute programs, book and marketing launches, speaking engagements, and media and creative projects.
Maintain project timelines, trackers, and shared resources; coordinate teams; follow up on deliverables; identify blockers; and keep stakeholders aligned.
Plan domestic and international travel itineraries and coordinate flights, hotels, transportation, schedules, and logistics.
Coordinate with event organizers, venues, and partners; prepare briefing materials for appearances; and track travel expenses and reimbursements.
Provide occasional hands-on support at events, activations, and special projects.
Draft emails, presentations, and correspondence; help maintain partner and collaborator relationships; and serve as a liaison between the founders and the broader team.
Prepare materials and communications for meetings, partnerships, and opportunities, while handling confidential information professionally and discreetly.
Coordinate household logistics across residences, including vendors, maintenance, repairs, home projects, family scheduling, and childcare logistics.
Organize birthdays, gifts, important dates, personal administration, and occasional personal errands.
Keep calendars, files, project management tools, and shared drives organized and current.
Create lightweight systems, track subscriptions and recurring obligations, improve workflows, and explore tools and technology, including AI, to increase team effectiveness.