Creative Production Coordinator

Havenly•Denver, CO

20h•Onsite

About The Position

Havenly Brands is hiring a Creative Production Coordinator to support its creative production team and help photo and video shoots, studio operations, and creative projects run smoothly. The role coordinates shoot preparation, sample and prop inventory, and logistics for projects such as shoots, campaigns, events, and retail activations across Havenly’s brand portfolio: Havenly, Interior Define, The Citizenry, Burrow, The Inside, and St. Frank. The coordinator works with creative, marketing, merchandising, product, offshore sourcing teams, and external production partners in a fast-paced environment with changing products, styles, and shoot needs. The position manages production logistics and on-set details, maintains workflows and documentation, tracks budgets and expenses, and organizes post-production assets and deliverables. It also supports day-to-day studio operations and helps improve production processes, including exploring AI-powered tools and automation. This is a full-time, exempt, on-site role at Havenly’s headquarters in Denver’s Cherry Creek neighborhood, with travel that varies by shoot schedule and is expected monthly. Occasional early call times, long shoot days, and weekend work are expected. The role requires the ability to lift and move furniture, props, and equipment up to 50 pounds and to stand for extended periods during shoot days. Compensation is $55,000–$65,000 per year, depending on experience. Applicants must already be authorized to work full-time in the United States; sponsorship is not offered.

Requirements

1–3 years of experience in a production, studio, marketing, or creative operations role.
Experience supporting photo and/or video production, including coordinating logistics, documentation, vendors, talent, products, or other production needs.
Exceptional organizational skills and attention to detail while managing multiple tasks.
Strong project management skills, including the ability to manage timelines, action items, and competing priorities across multiple projects.
Familiarity with Google Workspace and project-management tools such as Asana or Airtable.
Ability to work in a fast-paced creative environment and act proactively when faced with ambiguous problems.
Ownership mindset, ability to move quickly, and commitment to a high standard of work.
Ability to collaborate across teams with a low-ego, no-drama approach.
Genuine curiosity about AI-assisted tools and eagerness to adopt them; existing expertise is not required.
Ability to lift and move furniture, props, and equipment up to 50 pounds and stand or remain on feet for extended periods during shoot days.
Currently authorized to work full-time in the United States; the company does not offer sponsorship.

Nice To Haves

Interest in interiors, design, or lifestyle content.

Responsibilities

Coordinate photo and video shoot logistics, including call sheets, schedules, permits, certificates of insurance, contracts, and other production materials.
Support on-set operations by coordinating talent, crew, products, props, wardrobe, equipment, and other production needs to keep shoots on schedule.
Manage incoming and outgoing product samples, props, and creative assets by tracking, labeling, organizing, and preparing them for shoots.
Support daily creative studio operations and help keep the space organized and functioning efficiently.
Coordinate production details with photographers, stylists, set designers, models, vendors, and other partners.
Coordinate with offshore partners and sourcing teams to track requests and ensure products, props, and assets are sourced and delivered as required.
Serve as a point of contact across creative, marketing, merchandising, and product teams to keep logistics, timelines, and deliverables on track.
Manage project timelines, next steps, and action items, and communicate updates, risks, and outstanding needs.
Maintain production workflows, documentation, status tracking, and other project-organization tools.
Track and document production budgets and spending, including estimates, invoices, and project expenses.
Organize and deliver post-production assets according to established SOPs, naming conventions, and folder structures.
Maintain accurate asset libraries and ensure final deliverables are organized, documented, and accessible to internal teams.
Support and improve production processes, including identifying workflow efficiencies and exploring AI-powered tools and automation for repetitive coordination work.