Executive Assistant & Creative Coordinator

DAYBREAKER•New York, NY

5d•$45,000 - $65,000•Onsite

About The Position

Daybreaker is a global community company known for sober morning dance parties in more than 60 cities. Alongside Daybreaker, the role supports Belong Center, a nonprofit focused on ending loneliness through community-based initiatives, and Belong Institute, which trains community organizers to foster belonging. The founders are also pursuing book, speaking, media, and other creative projects. The Executive Assistant & Creative Coordinator serves as a trusted right hand to Radha Agrawal and Eli Clark-Davis, providing support across professional, creative, and personal responsibilities. The role combines executive assistance—including calendar and communications management, travel, and day-to-day logistics—with opportunities to contribute to marketing, storytelling, brand building, events, community engagement, publishing, and other creative projects. The person in this role will help protect the founders’ time, keep priorities and projects moving, anticipate needs, and bring ideas to life in a fast-changing, founder-led environment. This is a full-time, in-person position based in Greenpoint, Brooklyn, New York City. Some evening and weekend availability and occasional domestic and international travel are expected. The role works closely with Radha and Eli and with a network of creative collaborators, partners, and team members.

Requirements

Experience supporting founders, executives, entrepreneurs, or public-facing leaders in a fast-moving environment.
Outstanding organizational skills and exceptional follow-through.
Strong written and verbal communication skills.
Excellent judgment and discretion when handling confidential information.
Ability to remain calm under pressure and reprioritize quickly.
Proactive mindset, including anticipating needs rather than waiting for instructions.
Comfort balancing creative coordination with hands-on execution and detailed administrative work.
Genuine interest in marketing, brand building, storytelling, and creative projects, with an appetite to learn and develop new skills.
Resourceful, adaptable attitude and willingness to move between different types of responsibilities.
Curiosity, initiative, warmth, positivity, a sense of humor, and enthusiasm for learning.
Ability to work in a fast-changing role supporting founders and to handle varied responsibilities.
Full-time, in-person availability in Greenpoint, Brooklyn, New York City.
Some evening and weekend availability.
Ability to undertake occasional domestic and international travel.

Nice To Haves

Familiarity with Canva, social media platforms, AI tools, or email marketing software.
Interest in events, community building, publishing, media, hospitality, or nonprofits.
Love of community building and excitement about dancing with Daybreaker.

Responsibilities

Own complex calendars across professional and personal commitments.
Manage executive communications, including inbox triage, drafting, and responding on behalf of Radha and Eli when appropriate.
Prepare daily and weekly briefs with meeting context, priorities, and follow-ups.
Track action items and ensure commitments are completed.
Protect executive time through thoughtful scheduling and prioritization.
Attend key meetings, capture decisions, and follow up to maintain momentum.
Anticipate needs, solve problems, and improve day-to-day logistics.
Support marketing campaigns, book launches, events, and community initiatives.
Help develop creative ideas from brainstorming through execution.
Assist with social media planning, content creation, scheduling, and community communications.
Research creative trends, potential partners, media opportunities, and new ideas.
Coordinate marketing assets, presentations, newsletters, and promotional materials.
Support storytelling and communications across the organizations’ brands.
Coordinate with designers, content creators, agencies, and other collaborators to keep projects moving.
Coordinate projects across Daybreaker global events and ALIVE festivals, Belong Center initiatives, Belong Institute programs, book launch and marketing, speaking engagements, and media and creative projects.
Maintain project timelines, trackers, and shared resources.
Coordinate with creative, marketing, production, and operations teams; follow up on deliverables; identify blockers; help find solutions; and keep stakeholders aligned.
Plan detailed domestic and international travel itineraries and coordinate with event organizers, venues, and partners.
Manage flights, hotels, transportation, schedules, and travel logistics; prepare briefing materials for speaking engagements and appearances; and track expenses and reimbursements.
Provide occasional hands-on support at events, activations, and special projects.
Draft emails, presentations, and correspondence, and help maintain relationships with partners, collaborators, speakers, investors, and community leaders.
Serve as a liaison between Radha, Eli, and the broader team, and prepare materials and communications for meetings, partnerships, and opportunities.
Handle confidential information with professionalism and discretion.
Coordinate household logistics across residences, including vendors, maintenance, repairs, home projects, family scheduling, and childcare logistics.
Organize birthdays, gifts, important dates, and personal administration; assist with occasional personal errands; and help keep personal and professional commitments organized.
Keep calendars, files, project management tools, and shared drives organized and current.
Create lightweight systems and processes, track subscriptions, renewals, payments, and recurring reminders, and identify ways to simplify workflows and improve communication.
Explore tools and technology, including AI, to help make the team more effective.