Senior Executive Assistant - Research Administration

Seattle Children's Hospital • Seattle, WA

1d • Hybrid

About The Position

Seattle Children’s Research Institute is seeking an exceptionally efficient and collaborative Senior Executive Assistant to support the Senior Vice President and Chief Scientific Officer (CSO). The role requires understanding the CSO’s priorities, managing a complex schedule, and handling confidential and sensitive information with integrity and discretion. The assistant will build strong working relationships and maintain professionalism when interacting with executives, faculty, administrators, team members across Seattle Children’s, and external collaborators.

Administrative support includes preparing presentations, agendas, and meeting minutes; proofreading materials; scheduling leadership meetings; coordinating events; hosting external visitors; and organizing travel. The successful candidate will work independently while contributing as a team member, provide exceptional customer service and high-quality results, and use critical thinking and sound judgment to adjust priorities in a changing environment. The position is hybrid and requires working onsite four days per week at the downtown Seattle campus.

Requirements

• High school diploma or equivalent experience.
• At least five years of experience in a complex, responsible administrative position.
• At least three years of experience providing administrative support to executive-level positions.
• Experience taking and transcribing meeting minutes.

Nice To Haves

• Bachelor of Arts degree or completion of college-level administration courses.
• Notary Public.
• Direct experience working in an academic or publishing environment.
• Reference Manager experience.

Responsibilities

• Support the Senior Vice President and Chief Scientific Officer (CSO), demonstrating initiative in understanding the CSO’s priorities.
• Manage a complex schedule.
• Handle confidential and sensitive information with integrity and discretion.
• Build and maintain professional connections with executives, faculty, administrators, team members, and external collaborators.
• Prepare presentations and agendas.
• Take and transcribe meeting minutes.
• Proofread materials.
• Schedule leadership meetings.
• Coordinate events and host external visitors.
• Organize travel.
• Work independently while contributing effectively as a team member.
• Provide exceptional customer service and high-quality results.
• Think critically and exercise sound judgment when adjusting priorities.

Benefits

• Medical, dental, and vision plans.
• 403(b).
• Life insurance.
• Paid time off.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED