Senior Executive Assistant - Research Administration

Seattle Children's • Seattle, WA

3d • $91,010 - $136,514 • Hybrid

About The Position

Seattle Children’s Research Institute is seeking an exceptionally efficient and collaborative Senior Executive Assistant to support the Senior Vice President and Chief Scientific Officer (CSO). The role requires initiative in understanding the CSO’s priorities, managing a complex schedule, and exercising integrity and discretion when handling confidential and sensitive information. The assistant will build strong connections and maintain professionalism while working with executives, faculty, administrators, team members across Seattle Children’s, and external collaborators.

The position provides detailed administrative support, including preparing presentations and agendas, taking and transcribing meeting minutes, proofreading materials, scheduling leadership meetings, coordinating events, hosting external visitors, and organizing travel. The successful candidate will work independently and collaboratively, provide exceptional customer service, deliver high-quality results, think critically, and use sound judgment to adjust priorities in a changing environment. This is a hybrid position requiring four days per week onsite at the downtown Seattle campus.

Requirements

• High school diploma or equivalent experience.
• At least five years of experience in a complex, responsible administrative position.
• At least three years of experience providing administrative support to executive-level positions.
• Experience taking and transcribing meeting minutes.
• Excellent organization, attention to detail, initiative, integrity, discretion, and ability to maintain professionalism under pressure.
• Ability to work independently and as a team player, multitask, adapt priorities, and provide high-quality customer service.

Nice To Haves

• Bachelor of Arts degree or completion of college-level administration courses.
• Notary Public.
• Direct experience working in an academic or publishing environment.
• Reference Manager experience.

Responsibilities

• Manage the Senior Vice President and Chief Scientific Officer’s complex schedule and understand their priorities.
• Handle confidential and sensitive information with integrity and discretion.
• Interface professionally with executives, faculty, administrators, Seattle Children’s team members, and external collaborators.
• Prepare presentations and agendas, take and transcribe meeting minutes, and proofread materials.
• Schedule leadership meetings, coordinate events, host external visitors, and organize travel.
• Work independently and collaboratively while providing exceptional customer service and high-quality results.
• Think critically and adjust priorities using good judgment in an ever-changing environment.

Benefits

• Medical, dental, and vision plans.
• 403(b).
• Life insurance.
• Paid time off.
• Tuition reimbursement.
• Additional benefits are available; details are provided on the employer’s benefits website.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED