Executive Assistant and Office Manager

Summit Golf Brands•New York, NY

4d•Onsite

About The Position

Summit Golf Brands (SGB), a manufacturer of high-end golf apparel and sportswear, is seeking a full-time Executive Assistant and Office Manager for its New York headquarters. The company’s brands include B. Draddy, Zero Restriction, and Fairway & Greene, distributed through a wholesale network across 25 countries and more than 3,500 golf clubs and resorts worldwide. The position reports to the Chief of Staff and supports the CEO, President, and Creative Director by managing their schedules and executive support needs, as well as the daily operations and administrative duties of the office and showroom. The ideal candidate is an energetic, experienced administrative professional comfortable handling a broad range of tasks in a fast-paced environment. They should work independently, communicate effectively with colleagues and clients, have strong attention to detail, and develop solutions as issues arise. The role requires organization, flexibility, discretion, and the ability to support a diverse office. Responsibilities also include planning executive and company events, coordinating vendors and logistics, and managing budgets and payments.

Requirements

Previous experience as an office manager, executive assistant to C-suite executives, or in a similar position.
Positive professional demeanor.
Excellent communication skills for internal and client-facing interactions.
Strong work ethic and self-motivation.
Solutions-oriented mindset.
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Detail-oriented, highly organized, and strong time-management skills.
Ability to multitask, prioritize, and meet stated deadlines.
Ability to maintain confidentiality and handle information with discretion.
Ability to communicate clearly so that everyone has realistic expectations.
Creative and original thinking.
Ability to manage one’s own time and keep others on schedule.
Ability to budget appropriately and process payments.

Responsibilities

Coordinate and plan domestic and international travel for the CEO, President, and Creative Director, including private-car transportation.
Manage and optimize the executives’ Outlook calendars, align schedules with major company initiatives, and provide daily meeting reminders.
Submit weekly expense reports for the C-suite executive team.
Prepare, compose, and type letters, memos, emails, and presentations for the C-suite executive team.
Serve as liaison between the Executive Team and Sales, Marketing, and Design teams on projects and communications.
Screen and direct calls, mail, and other communications to the appropriate person.
Manage operations of the New York headquarters office and showroom.
Maintain office organization, supplies, inventory levels, and promotional goods by brand and gender.
Keep the showroom organized and functioning, and manage its Outlook calendar for key client meetings.
Manage building service requests and follow up with building management.
Coordinate logistics for biannual seasonal showroom flips and cross-department communications among Marketing, Sales, and Inventory to keep deliverables on schedule.
Communicate showroom appointments to the Leadership Team weekly.
Manage cross-department communications about holidays, office announcements, events, and corporate lunches.
Partner with HR, IT, and managers on candidate and new-hire requests.
Coordinate onsite catering for key client showroom meetings and events.
Engage with clients visiting the New York headquarters for showroom and executive meetings.
Plan and coordinate logistics for Executive Leadership offsite meetings and company office events, including the annual Christmas party.
Identify event venues, vendors, and activities within established budget parameters.
Coordinate event services and logistics, including technology and equipment, food and drinks, air and ground transportation, and lodging.
Define event scope, including time, date, location, and budget, and present it to leadership.
Negotiate and manage vendor contracts in line with event budgets and goals.
Manage event setup, teardown, and cleanup.