Executive Assistant and Office Manager

Summit Golf Brands • New York, NY

6d • $100 - $125 • Onsite

About The Position

Summit Golf Brands is seeking a full-time Executive Assistant and Office Manager for its New York headquarters. The role reports to the Chief of Staff and supports the CEO, President, and Creative Director by managing their schedules and providing executive assistance. It also oversees office and showroom operations and administrative duties to promote an effective and efficient workplace. The ideal candidate is energetic, adaptable, highly organized, detail-oriented, and comfortable working independently in a fast-paced environment while supporting colleagues, clients, and a diverse office.

Requirements

• Previous experience as an office manager, executive assistant to C-suite executives, or in a similar position.
• Positive, professional demeanor.
• Excellent communication skills for internal and client-facing interactions.
• Strong work ethic and self-motivation.
• Solutions-oriented mindset.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Attention to detail, strong organizational skills, and strong time-management skills.
• Ability to multitask, prioritize, and meet stated deadlines.
• Ability to maintain confidentiality and handle information with discretion.
• Ability to communicate clearly so others have realistic expectations.
• Creative and original thinking.
• Ability to manage one's own time and keep others on schedule.
• Ability to budget appropriately and process payments.

Responsibilities

• Coordinate and plan domestic and international executive travel, including private car transportation.
• Manage and optimize Outlook calendars for the CEO, President, and Creative Director, align schedules with company initiatives, and provide daily meeting reminders.
• Submit weekly expense reports for the C-suite executive team.
• Prepare, compose, and type letters, memos, emails, and presentations for the C-suite executive team.
• Act as a liaison between the executive team and Sales, Marketing, and Design teams on projects and communications.
• Screen and direct calls, mail, and other communications to the appropriate person.
• Manage operations of the New York headquarters office and showroom.
• Maintain office organization, office supplies, inventory, and promotional goods by brand and gender.
• Keep the showroom organized and functioning, and manage its Outlook calendar for key client meetings.
• Manage building service requests and follow up with building management.
• Coordinate logistics for bi-annual seasonal showroom flips and lead cross-department communication among Marketing, Sales, and Inventory to meet deliverable schedules.
• Communicate showroom appointments to the Leadership Team weekly.
• Manage cross-department communications regarding holidays, office announcements, office events, and corporate lunches.
• Partner with HR, IT, and managers on candidate and new-hire requests.
• Coordinate onsite catering for key client showroom meetings and events.
• Engage with clients visiting the New York headquarters for showroom and executive meetings.
• Plan and coordinate logistics for Executive Leadership offsite meetings.
• Plan and coordinate company office events, including the annual Christmas party; identify venues, vendors, and activities within established budgets.
• Coordinate event logistics and services, including technology and equipment, food and drinks, air and ground transportation, and lodging.
• Define event scope, including time, date, location, and budget, and present it to leadership.
• Negotiate and manage vendor contracts in alignment with event budgets and goals.
• Manage event setup, teardown, and cleanup.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed