Executive Assistant and Office Manager

Energy Fuels Resources USA • Lakewood, CO

3d • Onsite

About The Position

The Executive Assistant and Office Manager is a highly visible, senior-level administrative position responsible for independently managing executive office operations, corporate office administration, and significant administrative and operational initiatives. The role exercises substantial discretion, independent judgment, and delegated decision-making authority in matters affecting executive operations, financial resources, vendor relationships, workplace policies, and corporate initiatives. Within established authority, the position may make business decisions, commit company resources, manage budgets, negotiate vendor agreements, and resolve complex operational matters without routine supervisory approval.

The position provides high-level administrative support to designated executives and serves as a trusted representative of executive leadership. It also develops and implements administrative policies, improves operational effectiveness, directs internal and external resources, and leads cross-functional projects with meaningful business, financial, or organizational impact. The role requires sound business judgment, confidentiality, and independent prioritization to support efficient executive office and corporate workplace operations.

The position is based at Energy Fuels’ Lakewood location and is expected to be in the office most of the week. The company offers a 9/80 schedule and a remote-work Tuesday for most exempt positions; the successful candidate will work out schedule details with their manager.

Requirements

• High school diploma or equivalent.
• Minimum of 5–7 years of progressively responsible experience in executive administrative support, office management, corporate administration, or a comparable role.
• Experience supporting C-suite executives or senior organizational leadership.
• Experience independently managing office operations, facilities, vendor relationships, and administrative functions.
• Experience managing operating budgets, evaluating expenditures, negotiating with vendors, and coordinating office-related purchasing decisions.
• Experience leading office projects, implementing administrative improvements, and coordinating vendors, contractors, or other support resources.
• Experience planning and coordinating executive meetings, leadership events, and corporate functions.
• Ability to manage complex calendars, executive travel arrangements, and competing priorities.
• Ability to exercise independent judgment, evaluate alternatives, and make sound business decisions within established authority.
• Exceptional organizational, planning, time-management, and problem-solving skills.
• Excellent written and verbal communication skills, with strong attention to accuracy, detail, and professionalism.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently, exercise initiative, establish priorities, and follow through on commitments.
• Strong interpersonal skills and ability to establish productive working relationships with executives, employees, and external stakeholders.
• Ability to maintain confidentiality and handle sensitive matters with discretion.
• Flexibility to interpret evolving priorities, anticipate needs, and respond effectively to changing business situations.
• Ability to make appropriate operational decisions and resolve issues independently in the absence of direct supervision.
• Ability to lift up to 25 pounds.
• Applicants must be legally authorized to work in the United States without current or future visa sponsorship.

Nice To Haves

• Associate or bachelor’s degree.
• Experience in the mining, energy, manufacturing, or construction industries.

Responsibilities

• Provide comprehensive, high-level administrative support to designated executive leaders and serve as a discreet liaison with employees, vendors, and external stakeholders.
• Independently manage complex executive calendars, meetings, appointments, and competing priorities, resolving scheduling conflicts and optimizing executive time.
• Coordinate domestic and international business travel, including transportation, accommodations, itineraries, and changes to arrangements.
• Prepare, review, and edit executive correspondence, presentations, reports, meeting materials, and other communications; coordinate agendas, action items, and follow-up.
• Anticipate executive needs, prioritize requests, resolve administrative matters within delegated authority, and manage sensitive and confidential information.
• Oversee daily corporate office operations, organization, functionality, and appearance, making operational decisions and resolving issues with minimal supervision.
• Manage office operating budgets, supplies, equipment, furniture, and other resources; monitor expenditures, evaluate purchasing needs, and authorize expenses within established guidelines.
• Oversee relationships with building management, contractors, and service providers; evaluate proposals, negotiate pricing and service agreements, and ensure quality and cost-effective services.
• Develop, implement, and maintain office procedures and operational standards, identifying opportunities to improve efficiency, resource use, and the workplace experience.
• Oversee facilities services, building access, space utilization, seating arrangements, and workplace technology needs, coordinating with IT and other departments and directing vendors and contractors as needed.
• Coordinate executive meetings, leadership retreats, conferences, and corporate events, including scheduling, logistics, materials, audiovisual requirements, and catering.
• Collaborate with the Administrative Team to plan and execute employee functions, celebrations, and activities that support employee engagement and company culture.
• Manage event budgets, evaluate vendor proposals, negotiate arrangements, and make expenditure and logistics decisions within established authority.
• Coordinate arrangements for executive visitors, business partners, and domestic and international employees, including transportation, building access, workspace, and hospitality.
• Oversee event execution, direct supporting vendors and service providers, and independently resolve logistical challenges.
• Lead office relocations, renovations, workspace reconfigurations, and other administrative projects, managing schedules, budgets, vendors, and deliverables.
• Evaluate administrative operations, identify improvement opportunities, and develop and implement procedures and solutions to enhance efficiency and effectiveness.
• Coordinate company-wide and cross-functional administrative initiatives, establish priorities, direct involved parties, and ensure timely completion of responsibilities.
• Manage project resources, resolve operational challenges, and make decisions within established authority to keep initiatives on track.
• Provide executive leadership with project updates, budget assessments, operational recommendations, and proposed solutions to issues affecting office operations and administrative effectiveness.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and company holidays.
• Life and long-term disability insurance.
• Employee Assistance Program (EAP).
• Additional voluntary benefits may be available.
• May be eligible for a discretionary annual bonus program based on company and individual performance.
• May be eligible for a discretionary long-term incentive program based on level and individual performance.
• 9/80 schedule and remote-work Tuesday for most exempt positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED