Executive Assistant

Anixter Center • Chicago, IL

5d • Onsite

About The Position

The Executive Assistant is a key member of the President & CEO's Office and supports the executive team and Board of Directors. The role serves as the primary liaison to the Board and its committees, coordinates governance activities, and supports the President & CEO and other executives with scheduling, communications, meetings, projects, and events. It also builds organizational engagement by visiting Anixter Center locations and programs, developing relationships with staff, and helping strengthen engagement and culture.

This is a full-time, exempt position reporting to the President & CEO. The schedule is Monday through Friday, 8:00 AM to 5:00 PM, with occasional evening and weekend hours for board meetings and events. The role is on-site for the first 90 days, then requires a minimum of three days per week at an Anixter Center location. Regular travel to locations and programs in the Chicagoland area is required.

Requirements

• Associate's degree or an equivalent combination of education and experience.
• At least five years of progressively responsible administrative support experience.
• Excellent written and verbal communication skills, including the ability to match the President & CEO's voice in governance materials and communicate warmly with staff and partners.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Comfort with AI-related tools and board portal software.
• Strong organizational and project coordination skills, including the ability to manage competing priorities and shifting deadlines accurately and calmly.
• Proactive, resourceful, and accountable approach, with the ability to anticipate needs, bring solutions, and drive tasks to completion.
• Discretion and sound judgment when handling sensitive governance, financial, and personnel information.
• Ability to build trusting relationships across organizational levels, from program staff to donors and Board members, and to lead committees and cross-functional teams without direct authority.
• Commitment to a diverse, inclusive, and equitable workplace and to Anixter Center's mission.
• Ability to travel regularly to Anixter Center locations and programs within the Chicagoland area.
• Ability to perform extended computer work and occasionally move office supplies, event materials, or board packets weighing up to 20 pounds; reasonable accommodations may be made.

Nice To Haves

• Bachelor's degree.
• Experience supporting executive leadership.
• Experience working with boards, governing bodies, or committees.
• Experience preparing meeting minutes and board materials.
• Experience using board management software or online board portals.
• Familiarity with nonprofit organizations.

Responsibilities

• Serve as the primary liaison to the Board of Directors and its committees.
• Coordinate board and committee meetings and orientations; prepare and distribute agendas and board packets; record and distribute minutes; and maintain governance records, board contacts, and committee rosters.
• Help implement, administer, and maintain the board portal, and train and support board members and staff in its use.
• Support the President & CEO and other executives with calendars and meeting requests; coordinate leadership team meetings and retreats; draft, edit, and proofread correspondence, presentations, and reports; and track follow-up items and action steps.
• Manage meeting logistics, including scheduling, rooms, technology, catering, and materials.
• Maintain action-item lists and organize executive files on SharePoint with version control and secure access.
• Support special projects and agency-wide initiatives.
• Plan and coordinate board events, executive meetings, recognition programs, and agency-wide events, including invitations, registration, vendors, and day-of coordination.
• Assist Philanthropy and Marketing teams with fundraising, ambassador board, volunteer, and community outreach events.
• Visit Anixter Center locations and programs regularly to build relationships and keep leadership connected to staff.
• Participate in agency committees and workgroups, chair assigned committees, and help plan employee engagement and recognition activities.
• Monitor and order supplies, manage inventory, work with vendors, and conduct emergency drills for the Wilson location.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Generous paid time off
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree