Executive Assistant

MP Materials • Las Vegas, NV

5d

About The Position

The Finance Executive Assistant provides high-level administrative and project coordination support to leaders in MP Materials’ Finance and Accounting organization. The role serves as a trusted partner to supported executives, managing complex calendars, coordinating meetings and travel, preparing materials, tracking commitments, and helping maintain alignment across multiple workstreams. The successful candidate exercises sound business judgment, handles confidential information with discretion, and brings exceptional organization, attention to detail, and follow-through. The position operates in a fast-paced public-company environment and requires anticipating needs, proactively resolving issues, and coordinating across Finance, Accounting, Treasury, and other functions.

The role also provides project specialist support to the Finance team, including coordination of complex back-office logistics across multiple time zones. It collaborates with other Executive Assistants, Administrative Professionals, and Office Managers to support schedules, meetings, events, and office operations, and performs other duties as assigned.

Requirements

• Bachelor’s degree required.
• At least 5 years of experience supporting senior executives, preferably in Finance, Accounting, Treasury, or another corporate function.
• Experience in a public company, high-growth organization, or similarly complex business environment.
• Ability to manage complex calendars, competing priorities, and multiple concurrent workstreams.
• Project coordination skills, including tracking deliverables, deadlines, decisions, and action items.
• Exceptional attention to detail, organization, and follow-through.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong problem-solving skills and a proactive mindset.
• Experience supporting finance, accounting, or treasury executives.
• Proficiency in Microsoft Office 365 tools, including Word, PowerPoint, Outlook, Teams, and OneNote.
• Ability to work effectively with senior leaders and stakeholders across functions, locations, and time zones.

Nice To Haves

• Experience supporting senior Finance, Accounting, Treasury, or public-company executives.
• Familiarity with financial close and reporting processes, budgeting and forecasting cycles, external audit timelines, and board or committee meeting preparation.
• Experience coordinating international travel, global meetings, or projects involving international operations.
• Experience preparing executive presentations, meeting materials, project trackers, and formal business communications.
• A demonstrated record of anticipating executive needs, improving administrative processes, and driving timely follow-through.

Responsibilities

• Provide high-level administrative and project coordination support to senior Finance and Accounting executives.
• Manage complex, frequently changing calendars and coordinate meetings across multiple time zones.
• Prepare executives for meetings by coordinating agendas, presentations, pre-read materials, and supporting documentation.
• Capture decisions and action items from key meetings and follow up with stakeholders to promote timely completion.
• Coordinate domestic and international travel, including itineraries, transportation, accommodations, meeting logistics, and expense reporting.
• Coordinate communication and follow-up among executives and internal and external stakeholders.
• Support recurring Finance and Accounting activities, including leadership meetings, reporting calendars, budgeting and forecasting cycles, external audit coordination, and board or committee meeting preparation, as applicable.
• Track project milestones, deliverables, dependencies, and deadlines across concurrent workstreams.
• Develop and maintain project plans, status trackers, meeting records, process documentation, and reference materials.
• Coordinate cross-functional initiatives involving Finance, Accounting, Treasury, Legal, Human Resources, Operations, and other functions.
• Maintain organized and current team files, organizational charts, calendars, contact lists, and reference documents.
• Identify scheduling conflicts, process gaps, bottlenecks, and overdue commitments and recommend practical solutions.
• Draft and coordinate communications on behalf of supported executives with accuracy, professionalism, and appropriate judgment.
• Handle confidential and sensitive business information with discretion.
• Collaborate with Executive Assistants, Administrative Professionals, and Office Managers to coordinate schedules, meetings, events, and office operations.
• Provide project specialist support to the Finance team, including coordinating complex back-office logistics across multiple time zones.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior