Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Valid driver’s license.
• Skilled in effective oral and written communication techniques.
• Ability to establish and maintain effective working relationships with staff, officials, and the general public.
• Experience planning, prioritizing, and organizing office workflow and procedures.
• Knowledge and experience maintaining calendars, making travel arrangements, and organizing conferences and/or speaking engagements.
• Experience with Microsoft Office Suite and Adobe.
• Bachelor’s degree, preferably in business administration or a related discipline, from an appropriately accredited institution; or an associate’s degree in secretarial science, business administration, or a related discipline and two years of progressively responsible administrative/office management experience; or a high school diploma or GED and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

Responsibilities

• Provide executive-level support primarily to the Chief of Staff.
• Support the day-to-day operations of the executive office alongside the Commissioner’s Assistant and another Chief of Staff’s Assistant.
• Coordinate complex schedules and meetings.
• Conduct research and prepare correspondence.
• Communicate and coordinate with department staff, constituents, community organizations, agricultural industry leaders, legislative and government offices, and other stakeholders.
• Coordinate travel arrangements.
• Provide administrative support.
• Prepare briefing materials and information for meetings.
• Track follow-up items and correspondence.
• Help manage executive priorities and schedules.

Benefits

• State employee benefits are referenced; specific benefits are not detailed in the posting.