Executive Assistant

Sovereign Bank•Oklahoma City, OK

3d•$42,495 - $55,998

About The Position

Provides administrative and secretarial support to members of the Executive Team, including answering and directing calls, managing calendars, coordinating meetings, preparing correspondence, and performing clerical functions in a professional, timely, and confidential manner. The role may also assist with Board and committee meeting materials, executive travel arrangements, visitor reception, and other related duties as assigned.

Requirements

Maintain a high level of confidentiality.
Strong verbal and written communication skills.
Strong organizational skills and the ability to multitask and meet deadlines.
Understanding of computer software and programs, specifically Microsoft Office (Outlook, Word, Excel, and PowerPoint).
Strong interpersonal skills.
Polished, professional appearance and demeanor consistent with Sovereign Bank’s dress standards.
High school diploma or GED required, plus specialized schooling and/or on-the-job education in a specific skill area, such as data processing, clerical/administrative work, or equipment operation.

Nice To Haves

Associate's or Bachelor's degree in Business Administration, Management, or a related field preferred.
Three or more years of administrative, clerical, or customer service experience preferred.
Banking experience is a plus.

Responsibilities

Answer and screen phone calls, assess relevance and priority, handle routine requests, take messages, and transfer calls to the appropriate executive or department.
Maintain executive calendars; schedule appointments and meetings, send reminders, and prioritize time-sensitive matters.
Organize meetings by scheduling, preparing agendas, gathering materials, reserving rooms, and ordering catering.
Draft, type, and distribute routine correspondence, memos, and emails on behalf of the Executive Team.
Take meeting minutes and follow up on action items as directed.
Welcome visitors, identify the purpose of their visit, and direct them to the appropriate person or department.
Maintain comprehensive, accurate, and confidential records and files.
Assist in gathering information and reports for monthly Board and committee meetings.
Assist in coordinating travel arrangements for executives.
Perform general clerical duties, including copying, scanning, filing, mail distribution, and supply ordering.
Perform other related duties as assigned.