Director Jobs

About The Position

Requirements

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years of recent and relevant experience providing senior administrative/executive support.
• Experience in administration of academic guidelines and procedures.
• Experience in coordination of functions in an academic setting.
• Demonstrated experience providing academic support with academic searches, tenures, probation review, promotions, three-year reviews, annual PTR preparation and other related processes.
• Experience providing senior level administrative support including administering a busy and complex calendar.
• Experience in preparing and monitoring schedules and keeping participants up to date with upcoming events and deadlines.
• Experience using scheduling software and online platforms to assist in the logistics of organizing meetings and events.
• Experience in preparing statistical reports and summaries from data collected.
• Experience drafting, editing and preparing a variety of written documentations and communications, including the ability to concisely summarize information and prepare original correspondence.
• Extensive experience developing agendas, taking minutes efficiently, recording action items in meetings, and establishing follow-up protocols.
• Extensive experience creating, organizing and maintaining electronic and paper filing systems.
• Demonstrated advanced technical skills in MS Office Applications (Word, Excel, OneDrive, Teams, Access), Adobe, and other UofT platforms such as USource, Concur for expense claim processing, SuccessFactors for recruitment.
• Ability to multi-task and deal with competing deadlines effectively and deliver results with initiative and flexibility.
• Strong time management skills with a superior ability to oversee an executive's schedule.
• Professional demeanor with a strong service orientation to effectively engage with students, staff and faculty.
• Excellent organizational, planning, and time-management skills, with ability to adapt to changing priorities.

Nice To Haves

• Working knowledge of U of T’s FIS, Concur, and USource systems.
• Experience in working in a post-secondary environment, academic setting.
• Knowledge of the University structure and senior administration.

Responsibilities

• Administering academic search activities and tenure and promotion activities according to established standards.
• Collecting necessary documentation for tenure and review processes from senior leadership.
• Gathering feedback from search committee members.
• Coordinating meeting schedules, agendas, materials, and follow-up items.
• Taking and distributing meeting minutes.
• Preparing draft statistical reports and summaries from collected data.
• Staying informed about leadership commitments and priorities, and managing senior staff calendars.
• Preparing and processing expense reimbursements for the Director.
• Maintaining filing systems.

Benefits

• Annual step progression to a maximum of $92,226.