Construction Coordinator Jobs

About The Position

Requirements

• 2–4 years of relevant project coordination or construction coordination experience; construction industry experience preferred.
• Strong organizational, time management, and multitasking skills.
• Quick learner with the ability to adapt to changing priorities and processes.
• Excellent computer proficiency and technical aptitude.
• Highly detail-oriented with a strong focus on accuracy and quality.
• Strong verbal and written communication skills.
• Self-motivated with the ability to work independently and take initiative.
• Team-oriented professional with the ability to collaborate effectively across departments.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Ability to work effectively under pressure while maintaining accuracy and professionalism.
• Customer-focused mindset with a commitment to delivering exceptional service.

Nice To Haves

• Experience with Acumatica and QuickBooks is highly advantageous.

Responsibilities

• Submit and manage all installation and non-installation equipment, materials, and safety surfacing orders for assigned territories through Acumatica.
• Generate and issue purchase orders to manufacturers and suppliers in alignment with approved project requirements.
• Communicate with manufacturers and suppliers regarding lead times, order acknowledgements, shipment schedules, and order discrepancies.
• Review orders, acknowledgements, pricing, quantities, and shipment details to ensure accuracy prior to release.
• Maintain and monitor procurement tracking systems to ensure timely manufacturing, shipment, and delivery of materials.
• Provide customers with order status updates, shipment notifications, and scheduling-related communications.
• Coordinate warranty requests, reimbursement documentation, and manufacturer issue resolution.
• Submit applicable L&I intents and affidavits for installation projects in compliance with project requirements.
• Manage and submit all installation and non-installation equipment, materials, and safety surfacing orders for assigned territories through Acumatica.
• Generate and submit purchase orders to manufacturers and suppliers to support project execution timelines.
• Monitor order and project progress through internal tracking systems to ensure timely execution and delivery.
• Review and verify order accuracy, scope details, and shipment information prior to release and processing.
• Provide customers with timely updates regarding order status, project scheduling, and installation timelines.
• Coordinate and maintain project schedules to ensure milestones and completion deadlines are achieved.
• Ensure all project lifecycle documentation, records, and reporting requirements are completed accurately and maintained appropriately.
• Coordinate warranty claims, manufacturer reimbursements, and issue resolution as required.
• Submit applicable L&I intents and affidavits for surfacing-only projects in compliance with project and regulatory requirements.
• Maintain accurate procurement records and ensure all supporting project documentation is completed and properly filed.
• Notify customers of completed projects and upcoming O&M packet distribution.

Benefits

• Hybrid schedule after 180-day Introductory Period
• Professional growth opportunities
• On-the-job training
• 10 paid Holidays
• Paid holiday shut down between Christmas and New Year's Day
• Health benefits (medical, dental, vision)
• 401k with 4% employer matching
• Lifestyle Spending Account
• Tuition reimbursement
• Business casual work attire
• Office snacks