Admin Coordinator

Garney Construction•Nashville, TN

18h•Onsite

About The Position

Garney is hiring an Administrative Coordinator to provide excellent customer service to stakeholders and manage administrative tasks that support the smooth operation of its office. The role serves as a first point of contact for Garney and calls for reliability, professionalism, and attention to detail. It is not remote and follows a Monday-to-Friday schedule.

Requirements

A team-first attitude.
High school diploma or equivalent qualification.
At least 3–5 years of experience as a receptionist, administrative assistant, or in a related role.
Notary Public status or willingness to obtain it within three months of hire.
Excellent verbal and written communication skills.

Responsibilities

Process correspondence, including emails, packages, and mail, in a timely manner.
Perform administrative tasks such as preparing documents, entering data, and completing basic accounting tasks.
Coordinate meetings and trainings, arrange conference rooms, and support executives and team members as needed.
Handle sensitive information and documents confidentially and discreetly.
Represent Garney by providing customer service to visiting clients, guests, and internal employees.
Respond to inquiries, provide hospitality services such as tours, water, and coffee, and share accurate information about the office and construction projects.
Answer incoming calls and promptly direct them to the appropriate people.
In some cases, manage office vendor relationships and contracts, such as janitorial services.
Manage regional license renewals.
Identify operational challenges, take initiative to find solutions, and improve office processes and efficiency.
Maintain an organized office by managing supply inventory, performing light housekeeping, ensuring equipment functionality, communicating key information to staff, and assisting guests.

Benefits

Free medical, prescription, dental, and vision plans with $0 premiums.
Virtual doctor visits with no copay.
Company stock shares at no cost starting on the first day.
401(k) plan with a 3.5% match.
Student loan resources.
Weekly paychecks.
Paid time off.
Eight paid holidays.
Health Savings Account with a lump sum and matching contributions.
Free life insurance and disability policy.
Free access to healthcare coordinators.
No-cost counseling sessions with mental health professionals.
No-cost consultations with legal and financial professionals.
Free programs assisting with weight loss, maternity health, and prescriptions for chronic conditions.
50% employee discount in the Garney apparel store.