Project Coordinator - Civil Energy

Keeley Construction•St. Louis, MO

4d•Onsite

About The Position

Keeley Construction is hiring a Project Coordinator for its Civil Energy Group in St. Louis, Missouri. The role provides administrative, payroll, workforce-compliance, and project-financial support to project managers, field leadership, and project teams. It maintains apprenticeship, union, employee, training, safety, and regulatory records; coordinates workforce screening, onboarding, timesheets, and payroll documentation; and supports audits and site-access requirements. The coordinator also processes project financial documents, tracks costs and budgets, maintains project records, coordinates schedules and communications, and assists with project closeout and record archiving. Candidates must complete a selection assessment and pre-employment drug screen.

Requirements

High school diploma or equivalent required.
Two or more years of experience in construction administration, payroll administration, project coordination, compliance administration, or a related field.
Experience supporting payroll processes, employee record management, and administrative reporting.
Familiarity with construction documentation, project records, and compliance requirements.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Strong attention to detail and commitment to maintaining accurate records.
Excellent communication and interpersonal skills.
Ability to handle confidential employee, payroll, and project information with discretion and professionalism.
Candidates must agree to complete a selection assessment and pre-employment drug screen.

Nice To Haves

Bachelor's degree in Business Administration, Accounting, Human Resources, Construction Management, or a related field.
Familiarity with IBEW labor agreements, union administration, benefit reporting, and apprenticeship documentation.
Experience supporting utility, electrical, transmission and distribution, substation, civil, industrial, or commercial construction projects.
Knowledge of contractor licensing, permits, inspections, and regulatory compliance requirements.

Responsibilities

Maintain accurate apprenticeship participation records, including apprentice-to-journeyperson ratios, required documentation, and compliance reporting.
Process and maintain union documentation, including employee classifications, referral and dispatch paperwork, onboarding requirements, and collective bargaining agreement obligations.
Coordinate with Payroll and Field Operations to ensure accurate wage rates, benefit contributions, employee classifications, and workforce records.
Coordinate, process, and track pre-employment, random, post-incident, and project-specific workforce screening requirements to ensure employee and site-access compliance.
Maintain employee certifications, training records, safety documentation, workforce records, and regulatory compliance documentation.
Assist with internal and external audits by gathering, organizing, and submitting payroll, union, and workforce compliance documentation.
Coordinate employee timesheets and payroll-related documentation to support accurate and timely payroll processing.
Process invoices, purchase orders, expense reports, payment applications, and other project-related financial documentation.
Maintain financial records and support project cost tracking, budgeting, expense management, reporting, and reconciliation activities.
Provide day-to-day administrative support to project managers, field leadership, and project teams.
Maintain project documentation, including contracts, subcontracts, permits, licenses, insurance certificates, and compliance records.
Coordinate project schedules, inspections, deliveries, meetings, and project milestones.
Prepare reports, maintain project records, and track administrative deliverables for project teams and leadership.
Coordinate communication between project teams, subcontractors, vendors, clients, and internal departments.
Support project onboarding activities and site-access requirements.
Assist with project closeout activities, turnover documentation, and record archiving.
Track permits, inspections, workforce certifications, and project-specific compliance requirements.
Support company and project-specific safety initiatives through accurate recordkeeping and administrative coordination.