Project Coordinator - Civil Energy

Keeley Construction•Saint Louis, MO

3d•Onsite

About The Position

Keeley Construction is hiring a Project Coordinator for its Civil Energy Group in St. Louis, Missouri. The role supports project managers, field leadership, and project teams by coordinating workforce, union, payroll, financial, compliance, and general project administration. The coordinator maintains accurate employee and project records, supports regulatory and contractual compliance, and helps ensure administrative deliverables are completed on time. The position also coordinates project documentation and communication among project teams, subcontractors, vendors, clients, and internal departments. It supports project onboarding and site access, safety initiatives, scheduling, inspections, project closeout, and archival of project records. Candidates must complete an assessment for selection and a pre-employment drug screen.

Requirements

High school diploma or equivalent required.
At least two years of experience in construction administration, payroll administration, project coordination, compliance administration, or a related field.
Experience supporting payroll processes, employee record management, and administrative reporting.
Familiarity with construction documentation, project records, and compliance requirements.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Strong attention to detail and commitment to maintaining accurate records.
Excellent communication and interpersonal skills.
Ability to handle confidential employee, payroll, and project information with discretion and professionalism.
Candidates must complete an assessment for selection and a pre-employment drug screen.

Nice To Haves

Bachelor’s degree in Business Administration, Accounting, Human Resources, Construction Management, or a related field.
Familiarity with IBEW labor agreements, union administration, benefit reporting, and apprenticeship documentation.
Experience supporting utility, electrical, transmission and distribution, substation, civil, industrial, or commercial construction projects.
Knowledge of contractor licensing, permits, inspections, and regulatory compliance requirements.

Responsibilities

Maintain records of apprenticeship participation, including apprentice-to-journeyperson ratios, required documentation, and compliance reporting.
Process and maintain union documentation, including employee classifications, referral and dispatch paperwork, onboarding requirements, and collective bargaining agreement obligations.
Coordinate with Payroll and Field Operations on wage rates, benefit contributions, employee classifications, and workforce records.
Coordinate and track pre-employment, random, post-incident, and project-specific workforce screening requirements for employee and site-access compliance.
Maintain employee certifications, training records, safety documentation, workforce records, and regulatory compliance documentation.
Gather, organize, and submit payroll, union, and workforce compliance documents to support internal and external audits.
Coordinate employee timesheets and payroll-related documentation for accurate and timely payroll processing.
Process invoices, purchase orders, expense reports, payment applications, and other project-related financial documentation.
Maintain financial records and support project cost tracking, budgeting, expense management, reporting, and reconciliation.
Provide day-to-day administrative support to project managers, field leadership, and project teams.
Maintain project documentation, including contracts, subcontracts, permits, licenses, insurance certificates, and compliance records.
Coordinate project schedules, inspections, deliveries, meetings, and milestones.
Prepare reports, maintain project records, and track administrative deliverables for project teams and leadership.
Coordinate communication between project teams, subcontractors, vendors, clients, and internal departments.
Support project onboarding activities and site-access requirements.
Assist with project closeout, turnover documentation, and record archiving.
Track permits, inspections, workforce certifications, and project-specific compliance requirements.
Support company and project-specific safety initiatives through accurate recordkeeping and administrative coordination.