Administrative Assistant Jobs in Seattle, WA

About The Position

Requirements

• Associate's degree.
• At least 2 years of experience in administrative support.
• Ability to work effectively in a high-volume, fast-paced environment and manage multiple tasks and deadlines.
• Professionalism and ability to maintain strict client confidentiality.
• Strong verbal and written communication skills and attention to detail, including proofreading and correcting errors.
• Ability to work overtime as needed.
• Ability to collaborate as part of a team and work independently with limited supervision.
• Proficiency in Microsoft Excel, including spreadsheet creation, data entry, basic formulas, and worksheet formatting.
• Proficiency in Microsoft Word, including document formatting, tables, headers and footers, and mail merge.
• Proficiency in DocuSign, including creating, sending, and tracking documents for e-signature.
• Proficiency in Adobe Acrobat, including creating, editing, and commenting on PDFs.
• Proficiency in Microsoft Outlook and Teams.
• Authorization to work in the United States now or in the future without visa sponsorship.
• Ability to meet the physical demands of prolonged standing and sitting, some bending, stooping, and stretching, and lifting up to 20 lbs.

Nice To Haves

• Experience in public accounting or finance administration.
• Familiarity with financial statements.

Responsibilities

• Serve as the first point of contact for clients, visitors, and callers; answer and direct calls and assist walk-in guests.
• Organize incoming mail and open and close the office during normal business hours.
• Maintain reception, conference rooms, break rooms, and common areas in a polished, client-ready condition.
• Schedule appointments, reserve meeting rooms, and coordinate meetings using conference calls, video conferencing, and webcasts.
• Coordinate shipping, courier services, catering, office supplies, and vendor relationships.
• Coordinate maintenance and service of office equipment, including printers, copiers, and scanners.
• Provide administrative support to partners, managers, and staff, primarily for Assurance and also for Tax as needed.
• Use software, AI tools, and Firm systems to complete administrative and client-related projects.
• Proofread and format financial statements before processing.
• Prepare and assemble reports, company materials, and client documents, and process client audit confirmations.
• Assist with office-wide administrative needs, including mailings, form letters, distribution lists, copying, data updates, and other projects.
• Manage and prioritize incoming work to complete projects accurately and on time.
• Collaborate with the administrative team to balance workloads, provide office coverage, and meet deadlines.
• Coordinate employee engagement activities, recognition efforts, and office events.
• Serve as the office Safety Officer and support compliance with safety policies and emergency preparedness requirements.
• Perform other administrative and office support duties as needed.

Benefits

• Generous paid time off.
• Medical, dental, and vision insurance.
• 401(k) profit sharing.
• Life and disability insurance.
• Lifestyle spending account.
• Certification incentives.
• Education assistance.
• Referral program.